CIRCOR Navy (US) Executive Assistant
Required skills
- Executive Assistant
- C-suite
- global manufacturing
- industrial
- operations-driven
- matrixed environments
- decentralized environments
- multiple time zones
- Microsoft Office Suite
- Outlook
Nice to have
- Board of Directors
- executive committees
- PE experience
- KKR Administrator team
Role summary
CIRCOR Navy (US) is seeking a proactive Executive Assistant to provide comprehensive support to one or more executives in a fast-paced US Navy-focused engineering and manufacturing environment. Responsibilities include managing complex calendars, travel logistics, executive communications, and coordinating meetings and presentations. The role requires navigating a US Navy-focused organization, handling sensitive information with discretion, and anticipating executive needs. The ideal candidate will have 7-10+ years of experience supporting C-suite executives in a global manufacturing or operations-driven environment, with advanced proficiency in Microsoft Office and exceptional organizational and interpersonal skills. A 25% travel requirement is expected.
Executive Assistant
Location: Tampa, FL
Business: CIRCOR Navy (US)
Key Responsibilities
- Provide comprehensive, poractive support to one or more executives in a fast-paced US Navy focused engineering and manufacturing environment
- Manage complex calendars, travel logistics, and executive communications with precision and foresight
- Serve as a gatekeeper and liaison between executives and internal/external stakeholders
- Manage end-to-end planning and execution presentations, reports, and briefing materials for leadership meetings, Board meetings, and enterprise reviews
- Coordinate meetings, town halls, leadership offsites, plant visits, including agendas, materials, and follow-up actions
- Navigate the complexities of a US Navy focused engineering and manufacturing organization, including plant operations, supply chain considerations, and leadership structures
- Support executives on all travel & expense needs
- Handle highly sensitive and confidential information with the utmost discretion and professionalism
- Worked closely with Corporate and KKR Administrator team to coordinate executive schedules and ensure alignment across stakeholders
- Anticipate executive needs, identify potential issues, and propose solutions before challenges arise
- Represent the executive office with professionalism, credibility, and diplomacy
- Seamless coordination of complex schedules and activities
- Take and publish effective minutes from select meetings
- Special assignments/projects
- Develop relationships and coordinate across three primary sites (Tampa, FL; Monroe, NC; Warren, MA) as well as with KKR Administrator team in NY
Required Qualifications:
- 7–10+ years of experience as an Executive Assistant supporting C-suite
- Proven experience in a global manufacturing, industrial, or operations-driven environment- Matrixed, decentralized environments
- Demonstrated success supporting executives across multiple time zones and regions
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); experience with collaboration and scheduling tools
- Exceptional organizational, communication, and interpersonal skills, executive presence
Preferred:
- Experience supporting Board of Directors and executive committees
- PE experience plus
- Bachelor’s degree plus
Key Competencies
- Strategic thinking and business acumen
- Strong attention to detail with the ability to see the big picture
- High emotional intelligence and executive presence
- Ability to prioritize effectively in a dynamic, high-pressure environment
- Ownership mentality- Cultural awareness and global mindset
- Seamless coordination of complex schedules and global activities
- Travel Requirement- 25%
