Project Coordinator III - Compliance and Data Analysis for Cosmetic Safety

The Project Coordinator provides administrative and logistical support across the Office of Cosmetics and Colors (OCAC). This position handles the day-to-day administrative tasks that keep OCAC's workstreams moving — intake and tracking of work items, meeting logistics and documentation, correspondence routing, and recordkeeping in agency IT systems — ensuring the continuity of office operations consistent with FDA deadlines.

Requirements

Project Intake and Tracking

● Receive, log, and track incoming work projects, inquiries, and requests submitted to OGD offices.

● Maintain project trackers, shared logs, and status spreadsheets to support triage and prioritization by office leadership.

● Archive completed projects and correspondence in accordance with office recordkeeping practices.

Meeting Support and Documentation

● Schedule meetings, prepare and distribute agendas, and coordinate calendars for internal and external stakeholders.

● Take meeting notes and minutes, and track resulting next steps and action items.

● Follow up with staff and stakeholders to confirm completion of assigned action items by their due dates.

Correspondence and Stakeholder Support

● Monitor and triage office mailboxes, routing inquiries and requests to the appropriate staff member.

● Draft routine correspondence and acknowledgment responses for review by office staff.

● Coordinate responses to inquiries and requests from internal and external stakeholders as directed.

Systems and Records Support

● Maintain accurate, up-to-date records and files within agency IT platforms (e.g., Nexus, SharePoint, Qdocs).

● Assist staff in navigating and utilizing office storage, archiving, and collaboration platforms.

● Help compile, organize, and format supporting documents and files for guidance development and project deliverables.

General Administrative Support

● Provide day-to-day administrative support to program leadership and project managers as assigned.

● Prepare routine status summaries and administrative reports as directed by office leadership.

● Support onboarding logistics, scheduling, and other general office coordination tasks as needed.

Required Knowledge, Skills, and Abilities

● Strong organizational skills and attention to detail, with the ability to manage multiple administrative tasks and deadlines simultaneously.

● Excellent written and oral communication skills, including professional correspondence and meeting documentation.

● Proficiency with Microsoft Office (Word, Excel, Outlook) and scheduling/calendar tools.

● Ability to learn and navigate agency-specific IT platforms (e.g., Nexus, SharePoint, Qdocs).

● Strong customer-service orientation when triaging inquiries and coordinating with internal and external stakeholders.

● Ability to work independently on routine tasks while following established office procedures and priorities.

● Comfortable working in a fast-paced, deadline-driven administrative environment.

Minimum Qualifications

● Associate's or Bachelor's degree in business administration, office administration, or a related field (equivalent administrative experience may be considered).

● Prior experience in an administrative, coordination, or office support role, preferably within a government or regulatory setting.

● Familiarity with federal government or regulatory agency administrative processes is a plus.

Benefits

• PPO/HMO Health Plan (includes medical, dental, and vision)
  
• 401K Retirement Plan
  
• Paid Time Off (PTO)​