Accounts Payable Associate
Required skills
- accounts payable
- invoice processing
- payment processing
- vendor documentation
- accounting systems
- Microsoft Office
- Excel
- Word
- communication skills
- customer-service mindset
Nice to have
- data entry
- community association experience
- changing priorities
Role summary
Cohere is seeking an Accounts Payable Associate for its corporate accounting team in Phoenix, AZ. This role supports a growing portfolio of communities by ensuring accurate, efficient, and timely processing of invoices and payments. Responsibilities include managing AP workflows, researching payment inquiries, maintaining vendor documentation, and supporting administrative tasks. The ideal candidate is organized, detail-oriented, comfortable with numbers and systems, and possesses strong communication and customer service skills. Prior accounting or bookkeeping experience, proficiency in Microsoft Office, and familiarity with accounting systems are required. Prior AP and data entry experience are preferred.
Description
Accounting Associate – Accounts Payable
Corporate Office | Phoenix, AZ
$21.00–$23.00 per hour + Comprehensive Benefits + 16 Paid Holidays
Hiring range based on experience, skills, and qualifications.
Collaboration. Authenticity. Connection. Balance.
At Cohere, we believe community is the most valuable amenity.
We do more than manage communities—we help create places where people connect, belong, and thrive. By partnering with some of the nation’s most innovative master-planned communities, we create places residents are proud to call home and where meaningful relationships flourish.
We’re looking for an Accounting Associate – Accounts Payable to join our corporate accounting team. In this role, you’ll support a growing portfolio of communities by helping ensure invoices and payments are processed accurately, efficiently, and on time.
You’ll work closely with community accountants, community teams, vendors, and other partners while supporting accounts payable workflows, researching payment questions, maintaining vendor documentation, and keeping important financial processes moving.
This is a great opportunity for someone who is organized, detail-oriented, comfortable working with numbers and systems, and committed to following through on the work they own.
If you’re someone who communicates well, takes pride in accuracy, and enjoys being part of a collaborative team, we’d love to meet you.
Why People Choose Cohere
The best communities are built by people who feel supported, valued, and empowered to do their best work. That’s why we invest in benefits, time away, and professional growth that help our team members thrive both personally and professionally.
Highlights Include:
- Medical coverage available on your first day
- Employer-paid dental coverage
- Vision coverage
- 401(k) retirement plan
- Employer-paid Life Insurance, AD&D, and Long-Term Disability coverage
- Pet insurance options
- Employee Assistance Program with mental health, financial, legal, and family support resources
- Travel assistance and identity theft protection
- Complimentary will preparation services
- Generous paid time off
- 16 paid holidays each year, including a Birthday Day and Volunteer Day, in addition to PTO
- Professional development and growth opportunities
What You’ll Do
Accounts Payable & Invoice Processing
- Process invoices through the appropriate review and approval workflow using online accounts payable software
- Process manual invoices, including check requests, resident refunds, and other payments outside the standard AP workflow
- Work with community accountants to process recurring and monthly manual-pay invoices
- Track utility invoices to help ensure they are received, paid, and properly posted in the accounting system
- Support administration of the online invoice workflow system
Vendor & Community Support
- Create and maintain vendor portfolios, including collecting required documentation
- Assist community teams and vendors with researching invoice and payment questions
- Provide responsive, professional support while helping resolve issues through completion
- Train new community invoice approvers on AP processes and invoice workflow software
Administrative & Team Support
- Support general accounting and administrative needs, including mail, scanning, filing, data entry, and record maintenance
- Research discrepancies and assist with maintaining accurate accounting records
- Support special projects and additional responsibilities as assigned by Accounting Leadership
- Work collaboratively across the accounting team while taking ownership of assigned responsibilities and deadlines
What We’re Looking For
- 1+ years of general accounting, bookkeeping, or related accounting experience, or an Associate Degree in Accounting
- Proficiency in Microsoft Office, including Excel and Word
- Strong attention to detail and accuracy
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Clear and professional written and verbal communication skills
- Comfort working with accounting systems, databases, and technology
- A customer-service mindset when working with internal teams, vendors, and community partners
- Ability to work independently while also contributing as part of a collaborative team
- Sound judgment, initiative, and strong follow-through
- Familiarity with general accounting principles and budgeting processes
Additional Requirements
- Prior accounts payable and data entry experience preferred
- Community association experience preferred
- Ability to work effectively in a fast-paced environment with changing priorities
- Commitment to professionalism, integrity, respect, and continuous improvement
- Willingness to take on additional responsibilities as the needs of the team evolve
Equal Opportunity Employer
Cohere is an Equal Opportunity Employer committed to creating an inclusive workplace where all team members are valued and respected.
