Project Manager

Position Summary

The Project Manager is responsible for planning, coordinating, and successfully delivering commercial construction projects from preconstruction through closeout. This position serves as the primary liaison between clients, subcontractors, vendors, field personnel, architects, engineers, and company leadership to ensure projects are completed safely, on schedule, within budget, and to the highest quality standards.

The Project Manager is expected to represent the company professionally at all times, foster strong client relationships, and provide leadership throughout the lifecycle of each project.

Essential Duties and ResponsibilitiesPreconstruction & Buyout

• Review project scope, budgets, drawings, specifications, and contract documents.
• Prepare and distribute bid packages to subcontractors and vendors.
• Analyze and qualify subcontractor and vendor proposals.
• Conduct project buyout activities and identify cost-saving opportunities while maintaining quality standards.
• Select subcontractors and vendors based on project requirements and scope of work.
• Review and negotiate subcontractor and vendor contracts.
• Issue Notices to Proceed and coordinate contract execution.
• Procure materials and verify long-lead items to maintain project schedules.

Project Planning & Scheduling

• Develop and maintain detailed project schedules.
• Coordinate manpower, materials, equipment, and deliveries to meet project milestones.
• Anticipate potential schedule impacts and proactively implement solutions.
• Conduct project handoff meetings with Superintendents to ensure complete understanding of project scope, schedule, vendors, subcontractors, and contract requirements.

Project Management & Execution

• Manage assigned projects from mobilization through final completion.
• Collaborate with owners, architects, engineers, consultants, superintendents, subcontractors, and vendors.
• Review construction drawings, specifications, and project documents for completeness and accuracy.
• Monitor subcontractor performance and ensure adherence to project requirements.
• Lead problem-solving efforts related to delays, design issues, unforeseen conditions, and project conflicts.
• Provide regular project updates and progress reports to clients and company leadership.
• Ensure project quality standards are maintained throughout construction.

Documentation & Contract Administration

• Manage and maintain all project documentation including:
• Requests for Information (RFIs)
• Submittals
• Scope of Work Documents
• Change Orders
• Meeting Minutes
• Project Correspondence
• Review contracts and ensure compliance with contractual obligations.
• Clearly communicate contract requirements and technical information to project stakeholders.

Financial Management

• Develop and manage project budgets and cost forecasts.
• Monitor project financial performance and profitability.
• Review subcontractor and vendor pay applications.
• Coordinate with Accounting and Project Coordinators on:
• Progress Billings
• Schedule of Values
• Final Billings
• Cost Tracking
• Financial Reporting
• Identify and mitigate financial risks throughout the project lifecycle.

Client Relations & Leadership

• Serve as an ambassador of the company and maintain a professional image at all times.
• Build and maintain strong relationships with clients, subcontractors, vendors, and project partners.
• Deliver exceptional customer service and communication.
• Resolve conflicts professionally and effectively.
• Provide leadership, mentorship, and direction to project teams.
• Foster collaboration among all project stakeholders.

Project Closeout

• Complete all project closeout requirements and documentation.
• Coordinate punch list completion and final inspections.
• Manage closeout tracking and closeout spreadsheets.
• Work with Project Coordinators to obtain and submit:
• Warranties
• As-Built Documents
• Operation & Maintenance Manuals
• Final Lien Waivers
• Final Closeout Packages
• Ensure timely project completion and client satisfaction.

Performance ExpectationsDocumentation

• Maintain accurate, organized, and timely project records.
• Ensure all RFIs, submittals, change orders, and correspondence are current and complete.

Schedule

• Meet or exceed all project milestone dates.
• Proactively coordinate labor, materials, and deliveries to avoid delays.

Quality

• Ensure all work meets project specifications, company standards, and client expectations.

Budget

• Manage project costs effectively and maximize profitability.
• Identify opportunities for cost savings without compromising quality.

Communication

• Maintain clear, professional, and timely communication with all project stakeholders.
• Provide consistent updates on project status, risks, and solutions.

QualificationsRequired Skills & Experience

• Minimum 3–5 years of project management experience in commercial construction preferred.
• Strong understanding of commercial construction methods, materials, and sequencing.
• Ability to read and interpret plans, specifications, contracts, and technical documents.
• Experience managing budgets, schedules, subcontractors, and project financials.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proven leadership and team management skills.
• Ability to work effectively under deadlines and manage multiple priorities.
• Proficiency in Microsoft Office and construction management software.

Core Competencies

• Leadership
• Accountability
• Customer Service
• Relationship Building
• Conflict Resolution
• Problem Solving
• Negotiation
• Attention to Detail
• Strategic Thinking
• Financial Management
• Professionalism
• Teamwork

Physical Requirements

• Ability to travel to project sites as required.
• Ability to walk active construction sites and perform site inspections.
• Ability to occasionally lift up to 25 pounds.
• Ability to work in varying weather and jobsite conditions.

Employee Acknowledgment

• The Project Manager is expected to perform all duties in a professional, ethical, and safe manner while supporting the company's mission, values, and commitment to excellence in commercial construction.