Executive Assistant to Go-to-Market Executives

Montreal, QCOnsiteFull TimePosted 1 month ago

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Required skills

Executive Assistant
Go-to-Market
Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Administrative Follow-ups
QBRs
Leadership Meetings
Marketing Events

Nice to have

Sales Leadership
Marketing Leadership
Shared Services
Multi-leader Support
Continuous Improvement
Solutions-Oriented

Role summary

Coveo is seeking an Executive Assistant to support its Go-to-Market executives. This role requires strong organizational skills, discretion, and the ability to manage complex calendars, coordinate travel and meetings, and handle administrative tasks with accuracy. The ideal candidate will proactively anticipate needs, facilitate collaboration, and maintain clear documentation to support scalability. Experience supporting GTM, sales, or marketing leadership teams is preferred. This is a hybrid role requiring 5+ years of experience in executive support within a fast-paced environment.

Be the force that brings structure and clarity to our go-to-market teams!

Do you thrive in fast-paced environments where bringing order to complexity makes a real difference? In this role, you’ll support go-to-market executives by ensuring their day-to-day operations run smoothly, efficiently, and with the right level of rigor and judgment.

You’ll join Coveo at a moment of transformation, supporting our most senior leadership while helping the organization scale. This is a hands-on, high-impact administrative role where your organizational strength, grace under pressure, and problem-solving mindset will directly enable customer-facing teams to focus on what matters most.

As our Executive Assistant to GTM Leaders, you will:

Manage complex calendars, coordinate meetings and organize travel for two GTM executives.

Proactively handle logistics, expenses and administrative follow-ups with accuracy and timeliness.

Support the planning and execution of key moments such as QBRs, leadership meetings and marketing events.

Act as a reliable partner to GTM leaders by anticipating needs, flagging priorities and bringing structure to busy schedules.

Collaborate closely with internal teams (HR, Finance, Marketing, Sales Operations) to ensure smooth coordination.

Maintain clear documentation and administrative processes that support consistency and scalability.

Build a strong understanding of internal team dynamics, leadership styles and priorities to anticipate needs, facilitate alignment and support effective collaboration.

Track and coordinate follow-up actions from customer meetings, events and onsite visits, ensuring clear ownership and timely execution across stakeholders.

Here is what will qualify you for the role:

5+ years of experience in an administrative support role for Executive functions, ideally in a fast-paced or high-growth environment.

Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.

Sound judgment, discretion, and comfort working with confidential information.

Ability to work effectively in English, supporting leaders and teams across different regions and time zones.

What will make you stand out:

Experience supporting go-to-market, sales or marketing leadership teams.

Previous exposure to a shared-services or multi-leader support model.

Strong sense of ownership and a proactive mindset focused on continuous improvement.

Ability to remain calm, structured and solutions-oriented in complex or ambiguous situations.

Experience supporting follow-ups and action tracking with customer and executive engagements

Do you think you can bring this role to life? Or add your own color?You don’t need to check every single box; passion goes a long way and we appreciate that skillsets are transferable.

Send us your application, we want to hear from you!

Join the Coveolife!

We encourage all qualified candidates to apply regardless of, for example, age, gender, disability, gaps in CV, national or ethnic background.

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