Proposal Coordinator / Marketing Specialist (Richmond, VA) (2 to 5 years)

About Delta Airport Consultants, Inc.
At Delta, we geek out about all things aviation-related. In fact, we like to call ourselves “Aviation enthusiasts”. Supporting clients ranging from large hub commercial airports to general aviation facilities, we provide full-service airport consulting. We’re a group of enthusiastic, creative, challenge-the-status-quo self-starters who go above and beyond to exceed customer expectations.
As a Delta employee, you map your own adventure through diverse project opportunities, ongoing personal and professional development and a culture that supports you through every step. We offer our staff competitive compensation packages and excellent benefits including health, dental, vision and life insurance as well as paid vacation and holidays. The best part about working with us? You get to do work that makes a difference. Our energetic employees volunteer their time in big ways (like coaching sports teams and serving on non-profit boards) and smaller ways (like participating in community fundraising and making career day presentations).
Here, the sky’s the limit. If you’re up for soaring to new heights with us, keep reading!

Job Description (The awesome work you’ll get to do):

As a Proposal Coordinator, you will help produce high-quality proposals in response to solicitations (RFQs, RFPs, etc) in a collaborative and fast-paced environment. You’ll work with leaders and aviation professionals throughout the proposal development process, ensuring alignment with solicitation requirements and the proposal response plan while meeting required deadlines. 

As an important member of the team, you’ll help keep everyone organized while soliciting input from internal and external stakeholders, including subconsultants. Coordinating the inclusion of proposal content, including photos, tables, infographics and graphics is another important part of this role. 

Key Responsibilities:

RFQ / RFP Analysis: Thoroughly review and dissect RFQs and RFPs to determine submission requirements, evaluation criteria, and required schedules.

Proposal Content Development: Assist with editing and proofreading original content, including project descriptions, firm profiles, executive summaries, and tailored resumes for technical staff.

Layout and Design: Assist with design and formatting of proposal documents, graphics, covers and layout templates using Adobe InDesign, ensuring strict compliance with RFP guidelines and corporate branding standards.

Process Management: Participate in kick-off meetings, help adhere to proposal schedules, coordinate with technical leads and subconsultants, and help ensure timely submissions.

Database & Asset Maintenance: Help update and maintain the firm’s database with key marketing data, project profiles, and resumes.

Collaboration: Work with principals, project managers, technical staff, and subconsultants to gather necessary technical data and marketing messaging.

Quality Control: Assist with final compliance checks, proofreading, and quality control reviews for formatting, grammar and completeness.

Production & Delivery: Coordinate electronic submissions (client portals, procurement sites) and physical print production/shipping when required.

Job Requirements (The awesome experience you bring):

Education: Bachelor’s degree in business administration, marketing, communications, journalism, or a related field preferred.

Experience: 2 to 5+ years of experience with proposal production within the A/E/C industry (Architecture, Engineering, or Construction).

A/E/C Knowledge: Understanding of industry-specific terminology, standard forms (e.g. SF330 for federal projects), and procurement processes.

Project Management: Proven ability to work on multiple projects under tight deadlines.

Communications: Excellent editing and proofreading skills.

Software Proficiency: Experience with desktop publishing and Adobe InDesign, specifically. Mastery of Microsoft Office Suite, especially Word and PowerPoint.

Job Personality Traits for Success (The awesome qualities you possess):

Reliable and self-disciplined

Professional and highly organized

Conscientious with keen attention to detail - checks and rechecks work to ensure quality

Comfortable working autonomously

Ability to work under pressure and against deadlines

Ability to develop an understanding of our airport clients and engineering projects

Ability to build and maintain strong relationships with internal stakeholders and subconsultants

Delta Airport Consultants, Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If this role seems like a good fit and you’re ready to learn more, apply now!