Grant & Donation Specialist

AMERICAN VETERANS

Job Description Form

Department/Location: 

710 – Trust and Foundation Administration / National Headquarters

Job Title: 

Grant & Donation Specialist

Report to:

Trust and Foundation Supervisor

Salary Grade: 

ý – Grade 10

($20.18 - $31.39/hour)

Type of position:

ý Full-time o Part-time

Minimum Hours: 40/Week

o Exempt ý Nonexempt

Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not

intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.  

This position requires the ability to work independently, exercising sound judgment and initiative. Under general direction of the Trust and Foundation Supervisor, and in compliance with the Articles of Incorporation and Bylaws, as appropriate, assists with the activities involving the DAV National Service Foundation (NSF), including The Columbia Trust fund, the DAV Charitable Service Trust (CST), the Disabled Veterans’ Life Memorial Foundation (DVLMF), and performs related work as required.

Essential Functions:

• Review incoming grant requests for completeness and appropriateness with respect to the entities’ current guidelines for funding
• Analyze the (narrative) applications, annual financial documents, governance materials, entity budgets, program-related budgets, and other materials for grant-seeking organizations
• Compose a thorough summary of each grant application and a developed recommendation for the entities’ Administrator and/or governing boards and committees, as appropriate
• Draft and distribute correspondence concerning the approval/rejection of a grant request and any affiliated items associated with the final decision, such as grant contracts or payments
• Maintain relevant information of applicant and/or grant data, including updates to applicant and/or grant data as prompted by changes in organizational leadership
• Adhere to the policy and procedures for record retention with regard to grant and donor related items
• Develop a thorough and current knowledge of each entity with the ability to articulate the information, as requested, to varying constituents
• Serve as a liaison between both internal and external individuals concerning grants from the appropriate entities
• Review grant accountability reports to ensure compliance in accordance with executed grant contracts
• Assist in the selection and preparation of grant data for use in annual reports, magazines, board meetings, budgets, and other high priority items
• Enter and process donations given to each departmental entity
• Maintain accurate hard copy and electronic files of donor data, including updates to donor records
• Create acknowledgments, receipts and other notifications for donors in a timely basis
• Reconcile financial information daily, monthly, yearly; and troubleshoot discrepancies
• Provide other assistance to the Department as assigned by the Supervisor

Essential Skills and Experience:

• High school diploma or equivalent required; 2 years college preferred
• Three or more years of experience in an administrative role, and experience working in grants, research, accounting or charitable programming is preferred
• Must be a detail-oriented, self-starter with the ability to work both independently and as part of a team, when appropriate
• Must have the ability to interact professionally, exercising good judgment, with constituents both internal and external to the organizations
• Must possess excellent verbal and written communication skills, including an accurate use of both the content and presentation of the content to others
• Must utilize strong skills in organization, problem solving, and prioritization of tasks
• Must have computer literacy, including proficient knowledge of Microsoft Outlook, Word and Excel
• Ability to organize, prioritize, process large volumes of work to meet deadlines

Degree of Supervision:

• No Supervisory Responsibilities

Physical Demands and Work Environment:  The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: Job requires sitting up to eight hours a day and standing two to four hours a day. Body movement primarily in hand and arm functions associated with normal office activities. Hand and eye coordination, and hand dexterity is required for handwriting and keyboarding over prolonged periods of time. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires occasional lifting and/or carrying of no more than 25 pounds, and bending, squatting, pushing, and pulling.
• Work Environment: The noise level in the work environment is usually minimal.