Cloud Computing, Software, Productivity, SaaS

Stock Administrator

RemoteRemoteFull TimeEntry-level (exp-based)$90,300–$122,100 /yrPosted 3 days ago

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Required skills

equity administration
global equity programs
equity participants
SOX controls
reconcile equity award activity
SOX compliance
audits
employee communications
educational materials
equity plan

Nice to have

SEC regulations
Section 16 reporting requirements
trading window administration
Level 1
GAAP accounting
basic taxation principles

Role summary

Dropbox is seeking a Stock Administrator to manage its global equity programs. This role requires 1-3 years of experience in equity administration, knowledge of GAAP, payroll, and taxation, and strong analytical and organizational skills with exceptional attention to detail. Responsibilities include administering equity transactions, reconciling awards, supporting SOX compliance and audits, developing employee communications, and maintaining the Workday-Shareworks integration. Preferred qualifications include experience with Shareworks, knowledge of SEC regulations, and CEP certification. The role involves cross-functional collaboration with Payroll, People Operations, Tax, and Accounting teams.

Role Description

As the Stock Administrator at Dropbox, you will have the opportunity to administer our global equity programs while contributing to the development of a dynamic and growing team. We're looking for you to bring your previous stock administration experience in a global setting, CEP credentials, and experience providing excellent customer service to equity participants at all levels as we scale to new heights.

We're a highly collaborative team and you'll have an opportunity to work cross-functionally with Payroll, People Operations, Tax, and Accounting teams while helping with special projects, including compensation planning, acquisitions, mobility, compliance, and securities law matters. We're looking for someone with a positive outlook and a strong work ethic. Exceptional attention to detail is a must to maintain database integrity and ensure the accuracy of employee equity and demographic records.

Responsibilities

Administer equity transactions, including restricted stock unit (RSU) releases and new equity award grants, in accordance with SOX controls, while maintaining complete and accurate documentation

Reconcile equity award activity across company, broker, and transfer agent records on an ongoing basis

Support SOX compliance, quarterly reviews, and year-end audits by collaborating with internal and external auditors and the global Finance team

Develop employee communications and educational materials to help participants understand the equity program and the value of their awards

Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions

Assist with preparing and filing SEC Forms 3, 4, and 5 and supporting proxy statement disclosures, as needed

Support the maintenance of the Workday–Shareworks integration, including monitoring data accuracy and resolving discrepancies

Requirements

1–3 years of experience in equity administration or equity compensation consulting

General knowledge of GAAP accounting, payroll processes, and basic taxation principles

Strong analytical and organizational skills

Excellent attention to detail

Ability to work effectively in a fast-paced environment

Preferred Qualifications

Experience with the Shareworks equity administration platform

Knowledge of applicable SEC regulations, Section 16 reporting requirements, and trading window administration

Completion of Level 1 or higher of the Certified Equity Professional (CEP)

Durable Skills

AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:

Awareness: Understand yourself and others.

Judgment: Evaluate information and make decisions in complex situations.

Adaptability: Learn, adjust, and stay effective through change.

Connection: Communicate, collaborate, and build trust.

To learn more about why these skills matter and what the data shows about thriving through change, read this blog post from our Chief People Officer, Melanie Rosenwasser.

Compensation

US Zone 1

This role is not available in Zone 1

US Zone 2$90,300—$122,100 USDUS Zone 3$80,200—$108,600 USD

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