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Financial Services, Proprietary Trading, FinTech

Talent Acquisition Coordinator

Chicago, ILOnsiteFull TimeEntry-level (exp-based)$60,000–$70,000 /yrPosted 1 month agoVisa sponsorship available

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Required skills

  • Greenhouse
  • Workday
  • Microsoft Outlook
  • Spreadsheets
  • confidential information

Nice to have

  • expense reimbursement
  • travel arrangements
  • job description repository
  • Super Day

Role summary

DRW, a diversified trading firm, seeks a Talent Acquisition Coordinator to manage interview scheduling and provide administrative support to the recruiting team. This role is crucial for ensuring a positive candidate experience by coordinating interviews, managing logistics, and serving as a liaison between candidates, hiring managers, and recruiters. Responsibilities include scheduling technical interviews, maintaining ATS and HR systems, generating reports, and assisting with travel and expense reimbursements. The ideal candidate has at least 1 year of administrative or scheduling experience in a corporate setting, strong organizational and communication skills, and proficiency with scheduling tools and ATS systems.

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

As a Talent Acquisition Coordinator, you’ll play a key part in the candidate experience by managing the coordination of interviews for our internal recruiters, supporting various recruiting administrative tasks, and ensuring smooth communication between candidates and internal stakeholders to ensure a positive experience for candidates, hiring managers and recruiters. This role supports all activities leading up to/prior to an offer in the recruiting process.

What you’ll do in this role:

  • Schedule interviews between candidates and hiring teams across various departments, ensuring timely coordination and positive candidate experiences.
  • Interface with candidates, co-workers, hiring managers, and third-party vendors to schedule and manage candidate interviews.
  • Monitor both virtual and on-site interviews, which includes but is not limited to, greeting candidates and communicating with both interviewers and recruiters throughout the process to ensure a timely and smooth interview experience.
  • Act as a liaison between candidates, recruiters, and hiring managers to manage interview logistics, including virtual and onsite scheduling. This includes coordination and setup of technical interviews such as coding, project management, etc.
  • Monitor interview & requisition processes in our recruiting ATS system (Greenhouse) & HR system (Workday).
  • Maintain accurate and up-to-date interview schedules using internal systems and tools (e.g., Outlook, Applicant Tracking Systems).
  • Provide administrative support to the recruiting and talent operations teams, including data entry, calendar management, and reporting.
  • Assist candidates with expense reimbursement processes by guiding them through submission requirements and liaising with internal reimbursement systems and teams.
  • Coordinate travel arrangements for candidates and book with the travel team.
  • Manage job description repository, ensuring documents are indexed, accessible and up to date.
  • Generate and audit recruiting and employee activity/status reports; ensure accurate data entry for reporting.
  • Support ad hoc projects and initiatives as needed, such as event planning, reporting, and process improvements.
  • Support Super Day interview logistics and event coordination, including occasional weekend availability when events are scheduled on Saturdays.

    • You will be right at home if you:

  • Have a minimum of 1 years' previous administrative experience in a corporate office setting.
  • 1+ years of experience in scheduling, coordination, or administrative role—ideally within HR, recruiting, or talent acquisition.
  • Exceptional organizational skills and attention to detail.
  • Strong communication and interpersonal skills, with a focus on delivering excellent service.
  • Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.
  • Proficiency with scheduling tools (e.g., Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS) preferred.
  • Comfortable working with spreadsheets and basic reporting tools.
  • Demonstrated ability to handle confidential information with integrity.

    • The annual base salary range for this position is $60,000 to $70,000 depending on the candidate’s experience, qualifications, and relevant skill set. The position is also eligible for an annual discretionary bonus. In addition, DRW offers a comprehensive suite of employee benefits including group medical, pharmacy, dental and vision insurance, 401k (with discretionary employer match), short and long-term disability, life and AD&D insurance, health savings accounts, and flexible spending accounts.

    For more information about DRW's processing activities and our use of job applicants' data, please view our Privacy Notice at https://drw.com/privacy-notice.

    California residents, please review the California Privacy Notice for information about certain legal rights at https://drw.com/california-privacy-notice.

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