Office Coordinator, Oakland Office

About the Company e.l.f. Beauty's purpose is to make the world a better place for every eye, lip, and face. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, e.l.f. Hair, Well People, Naturium and rhode. In our Fiscal year 26, we had net sales of $1.6 Billion and our business performance has been nothing short of extraordinary with 7 consecutive years of net sales growth. This consistent, category-leading growth is a testament to the strength of our team, strategy, and portfolio of brands. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (paid at 200% of target over the last seven fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry. Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us

Position Summary 

The Office Coordinator is responsible for supporting the efficient operations of the Oakland Corporate Headquarters. This includes a variety of tasks from greeting and hosting guests and acting as a positive, outgoing representative of the e.I.f. brand to ensuring that all equipment and systems are maintained, office supplies and kitchen items are ordered, stocked and organized. 

Responsibilities

Organizing, greeting and hosting guests and visitors.

Order, unpack, organize and maintain weekly food deliveries for office

Place and manage formal catered food orders for larger meetings and events. 

Ensure all common areas, kitchen and restrooms are appropriately stocked, and maintain a level of cleanliness by regular checks.

Manage the e.l.f. product room including pulling product as needed: unboxing, replenishing, organizing and ordering e.I.f. products from warehouse to keep appropriate stock levels.

Manage the office mail and messenger/delivery service for the office. Create FedEx labels/invoices as necessary.

Organize, buy supplies and set-up/breakdown planned office events.

Act as go-to person for miscellaneous projects and assignments 

Requirements

1-2 years working in an Office Coordinator/Manager capacity in a corporate environment, property management or high-end hospitality preferred

Experience working in a collaborative, cross-functional, open environment

Must be able to lift up to 50 pounds and ability to stand for extended periods

Experience maintaining office spaces and common areas in a corporate environment

Highly detail-oriented and organized

Out-going, friendly, positive demeanor; able to adapt to changing situations

Professional yet warm written and verbal communication skills

High degree of flexibility and ability to trouble shoot and prioritize wisely

Ability to interact effectively at all levels

Highly proficient in all Microsoft Office applications and practical knowledge of Internet navigation and research

High School diploma required; Bachelor's degree preferred

The base salary range for this role is listed above. Total compensation includes base salary, annual company-based performance bonus, and equity. Under e.l.f.’s annual bonus program, employees are eligible to earn up to 200% of their target bonus when company performance exceeds defined goals. In addition, e.l.f. provides a variety of other benefits to employees, including medical, dental, and vision insurance, a retirement savings plan, gender neutral parental leave, and unlimited paid time off. The amount of total compensation (including base salary) offered will be based on a wide range of factors, including geographic location, experience, specific skills, and qualifications. Compensation components are subject to change at the company’s discretion This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion. e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice (www.elfbeauty.com/us-job-applicant-privacy-notice) for how your personal information is used and shared.