Procurement Specialist

We are seeking an organized, analytical, and detail-oriented Procurement Specialist to join our remote team. In this role, you will be responsible for coordinating purchasing activities, researching suppliers, obtaining quotations, processing purchase orders, and supporting the procurement of goods and services required for business operations.

You will work closely with vendors, suppliers, finance personnel, and internal departments to ensure purchasing requirements are fulfilled accurately, efficiently, and within established budgets and timelines. The ideal candidate should have strong negotiation, communication, organizational, and problem-solving skills.

• Coordinate procurement activities and purchasing requests in accordance with company policies and procedures.
• Identify, research, and evaluate potential suppliers and vendors based on pricing, quality, reliability, and delivery capabilities.
• Request, review, and compare supplier quotations, proposals, and product specifications.
• Prepare, process, and maintain purchase orders and related procurement documentation.
• Communicate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Monitor outstanding purchase orders and follow up to ensure timely delivery of requested goods and services.
• Assist with negotiating pricing, payment terms, and supplier agreements to support cost-effective purchasing decisions.
• Maintain accurate records of suppliers, contracts, quotations, purchase orders, and procurement transactions.
• Review purchasing requests to verify specifications, quantities, approvals, and budget requirements.
• Collaborate with accounting and finance departments to support invoice verification and payment processing.
• Monitor supplier performance and communicate concerns involving product quality, delivery delays, or service issues.
• Identify opportunities to improve procurement procedures, reduce purchasing costs, and increase operational efficiency.
• Prepare procurement reports, purchasing summaries, and expenditure records as requested.
• Ensure procurement activities comply with established internal controls and applicable company requirements.

• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Good negotiation and supplier relationship management skills.
• Attention to detail when reviewing quotations, purchase orders, and financial documentation.
• Ability to compare pricing, evaluate supplier proposals, and make informed purchasing recommendations.
• Familiarity with procurement procedures, inventory management, and purchasing documentation.
• Basic understanding of budgeting, cost control, and vendor management.
• Ability to manage multiple purchasing requests and meet established deadlines.
• Proficiency in spreadsheets, databases, and business administration software.
• Ability to work independently while collaborating with a remote team.
• Previous experience in procurement, purchasing, supply chain management, vendor coordination, or a related field is helpful but not essential.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Work From Home