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Healthcare

Assistant Office Manager

Vestavia Hills, ALOnsiteFull TimeManager / HeadPosted 1 month agoVisa sponsorship available

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Required skills

  • Microsoft Excel
  • Microsoft Word
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Customer Service
  • Office Operations
  • Policy Enforcement
  • Team Motivation

Nice to have

  • Medical Office Experience
  • Leadership Experience

Role summary

An Assistant Office Manager is a highly engaged leader with strong business acumen, focused on developing a patient-focused, goal-oriented team. This role involves effective execution of Total Patient Experience (TPE), maintaining relationships with associated doctors, and enforcing corporate policies. Responsibilities include assisting with daily office operations such as monitoring office flow, managing supply inventory, and training team members. The Assistant Office Manager will also guide the team through support and coaching, and handle patient and team member inquiries in the Office Manager's absence. Proficiency in Microsoft Office Suite is required.

EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit www.eyecare-partners.com.

PERKS

  • Full Benefits Package - Medical, Vision, Dental and Life Insurance
  • 401k + Employer Matching
  • Paid Time Off (PTO) and Paid Holidays
  • Paid Maternity Leave
  • Eyecare Certification Reimbursement
  • Competitive Base Pay
  • Employee Discounts

    • SUMMARY

    An Assistant Office Manager is a highly engaged leader that possess a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented.

     ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Effective execution of Total Patient Experience (TPE).
  • Develop and maintain a good working relationship with doctor/doctors associated with office location.
  • Enforce all corporate policies and procedures.
  • Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.
  • Assist with executing day-to-day operations of the office. Examples include: Monitor and assist with office flow, supply inventory, team member training and other duties as assigned or needed within the office.
  • Assist leading the office by guiding them to success through focused support and coaching as directed by the Office Manager.
  • Handle team member and patient questions in the absence of the Office Manager.

    • QUALIFICATIONS

  • Previous medical office experience preferred; previous leadership experience strongly preferred.
  • Minimum of 1 year in a position interacting with customers/patients or the equivalent combination of education and experience
  • Favorable result on background check as required by state
  • Must be able to provide proof of identity and right to work in the United States

    • EDUCATION AND/OR EXPERIENCE

  • High school diploma or GED required.

    • LICENSES AND CREDENTIALS

  • ABO and NCLE certifications preferred but not required.

    • SYSTEMS AND TECHNOLOGY

  • Proficient in Microsoft Excel, Word, PowerPoint, Outlook

    • PHYSICAL REQUIREMENTS

  • This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus—is required 100% of the time. Occasional driving or climbing may also be necessary.

    • If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly – only resumes submitted through this website will be considered.

    EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

    NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

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