E-commerce, Fashion, Retail

Studio Sample Coordinator

Beverly Hills, CAOnsiteFull TimePosted 1 month agoVisa sponsorship available

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Required skills

sample intake
sample tracking
sample organization
sample movement
photo studio operations
system entry
real time tracking
data accuracy
visibility
filing systems

Nice to have

inventory or tracking systems

Role summary

Fashion Nova is seeking a Studio Sample Coordinator to manage the intake, tracking, organization, and movement of product samples within the photo studio production lifecycle. This role is crucial for ensuring samples are prepared and available for daily photo shoots in a fast-paced environment. Responsibilities include processing samples, maintaining real-time tracking, organizing storage, performing quality checks, resolving discrepancies, and supporting reporting initiatives. The ideal candidate possesses strong attention to detail, organizational skills, basic computer proficiency, and excellent communication and collaboration abilities.

ABOUT US

Fashion Nova is the world’s leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike.

Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online – powered by an innovative, social media-first marketing strategy.

Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion!

The brand’s name has been featured in chart-topping hit songs by Cardi B, Drake, 21 Savage, Saweetie, The Game, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Floyd Mayweather, Rick Ross, Kourtney Kardashian, and Kylie Jenner.

ROLE OVERVIEW

ROLE OVERVIEW

The Studio Sample Coordinator is responsible for the accurate intake, tracking, organization, and movement of product samples throughout the studio production lifecycle. This role plays a critical part in ensuring samples are properly prepared, assigned, and available to support daily photo studio operations in a fast-paced environment.

KEY RESPONSIBILITIES

Process incoming samples and ensure accurate system entry at all required workflow stages

Maintain real time tracking of sample status, ensuring data accuracy and visibility

Organize and manage sample storage using established filing systems and standards

Partner with styling and studio teams to ensure samples are properly prepared and available for shoots

Perform quality control checks to verify sample details, labeling, and grouping accuracy

Monitor and resolve discrepancies such as missing scans, incorrect assignments, or unaccounted samples

Support prioritization of samples based on business needs, including high-priority or aged inventory

Manage post-shoot sample processing, including rescanning, verification, and reintegration to pass to studio

Maintain readiness of samples for reshoots or additional production needs

Contribute to reporting processes and support inventory visibility initiatives

Qualifications

Strong attention to detail and organizational skills

Ability to work efficiently in a high-volume, fast-paced environment

Basic computer proficiency; experience with inventory or tracking systems preferred

Strong communication and collaboration skills

Ability to multitask and prioritize effectively

Work Environment

Fast-paced studio and warehouse environment

Early morning shifts may be required

Frequent standing, walking, and handling of physical samples

BENEFITS

New State-of-the-art HQ located in Beverly Hills

Formalized career paths for continued professional growth

Comprehensive health insurance across Medical, Dental and Vision

401k match, with immediate vesting upon eligibility

Weekly catered lunches & fully-stock kitchen pantry!

Opportunities to travel for trade shows and vendor meetings

Summer Fridays Early Departure

Team bonding events and programs

Attractive employee discounts!

Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.

NOTICE AT COLLECTION

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