Office Administrator

Chicago Heights, ILOnsiteFull Time$23–$27 /hrPosted 22 days ago

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Required skills

organized
detail-oriented
follow-through
clear phone manner
juggling priorities
troubleshoot

Nice to have

construction experience
trades experience

Role summary

Fence Masters is seeking an organized and detail-oriented Office Administrator to join their team in Chicago Heights, IL. This full-time, on-site role is crucial for keeping the office running smoothly, managing contract paperwork from start to finish, coordinating with various departments, and providing administrative and basic IT support. The ideal candidate will have 2+ years of experience in an office admin or coordinator role, strong communication skills, and comfort with Microsoft Office or Google Workspace. Familiarity with QuickBooks, a CRM, or construction paperwork is a plus.

Office Administrator
Fence Masters | Chicago Heights, IL | Full-time, On-site

$23-27/hour

About Us

Fence Masters has been building fences across the Chicago area since 1983, on residential, commercial, and public projects. We’re growing, and we need an organized, steady person at the center of the office who keeps things moving.

The Role

You’ll be the hub of the office. You answer the phone, keep contract paperwork moving from signed deal to closed-out job, and handle the many small tasks that keep a busy contractor running.
What You’ll Do
Front line: Answer and route incoming calls, take messages, and greet visitors. You’re often a customer’s first impression of Fence Masters.
Contract paperwork: Track each job’s documents from start to finish, including signed contracts, change orders, permits, certificates of insurance, lien waivers, submittals, and closeout packages. Chase down missing signatures and make sure nothing holds up a start date or a final payment.
Coordination: Work with sales, project managers, and accounting to keep job files complete and up to date in our systems.
Office operations: Order supplies, handle mail, manage vendor and customer records, and keep the office running smoothly.
Admin support: Handle data entry, scheduling help, document prep, and whatever ad hoc tasks come up.
Basic IT: Be the first stop for simple tech problems like printers, phones, user setups, and password resets, and know when to call outside support.
What We’re Looking For
2+ years in an office admin, coordinator, or reception role. Construction or trades experience is a big plus.
Highly organized and detail-oriented, with strong follow-through Clear, friendly phone manner and good written communication Comfortable with Microsoft Office or Google Workspace and quick to learn new software Able to juggle competing priorities without dropping balls Basic tech comfort. You don’t need to be an IT pro, just willing to troubleshoot.
Familiarity with QuickBooks, a CRM, or construction paperwork (permits, COIs, lien waivers) is a plus

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