Engineering Services, Mechanical Engineering, Consulting

Executive Assistant

San Francisco, CAOnsiteFull TimePosted 12 hours ago

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Required skills

CEO
Executive Assistant
6+ years of experience
senior leaders
Exceptional organization
Professional communicator
discretion
comfortable with ambiguity
changing priorities
High attention to detail

Nice to have

strategic partner
scale his time
streamline priorities
company leadership
high-growth startup

Role summary

Flow is seeking an organized and execution-driven Executive Assistant to support their CEO in a San Francisco-based, in-office role. This position offers exposure to company leadership and startup operations. The Executive Assistant will manage the CEO's schedule and priorities, handle communications, support meetings with agendas and materials, maintain confidentiality, and coordinate administrative and operational logistics. The ideal candidate has 6+ years of experience in fast-paced environments, exceptional organizational and communication skills, strong judgment, and a proactive, tech-savvy approach.

About Flow

Flow is reinventing how humanity builds its most complex machines. We are the tool for complex systems engineering used by next gen teams building the future of space, defense, automotive, aviation and robotics. If a company is aiming for the Moon, developing fusion power, or establishing the first interplanetary colony, they’re likely using Flow to get there.

About the Role

We’re looking for a highly organized, execution-driven Executive Assistant to support our CEO and team. In this role, you’ll be a strategic partner to our founder, helping scale his time, streamline priorities, and keep the business operating with focus and efficiency. You’ll manage complex scheduling, support key initiatives, and ensure the CEO is focused on highest-impact priorities.This is an opportunity for someone who wants real exposure to company leadership and to learn how a high-growth startup operates from the inside. This is an in-office position in San Francisco (5 days a week downtown).

What You’ll Do

Own the CEO’s schedule and priorities: Manage a dynamic calendar, anticipate conflicts, and prioritize strategically so the CEO stays focused on the highest-impact work.
Communication and correspondence: Handle and prioritize emails, calls, and other communications on behalf of the CEO. Draft responses as needed.
Meeting support: Create agendas, briefing materials, and talking points for key meetings and engagements. Capture notes, track follow-ups, and ensure important decisions and action items move forward.
Confidential Support: Maintain strict confidentiality and manage sensitive information with discretion and integrity.
Coordinate administrative and operational logistics: Handle travel planning, event coordination, office logistics, and personal tasks (as needed).
Act as a culture carrier: Represent the CEO with professionalism and build strong relationships across the company.

About You

A passion for being an Executive Assistant with 6+ years of experience in fast-paced environments supporting senior leaders.
Exceptional organization and time management skills.
Strong written and verbal communication skills. Professional communicator.
Strong judgement and discretion and comfortable with ambiguity and changing priorities.
High attention to detail with a proactive, problem-solving mindset. You naturally think five steps ahead.
Tech-savvy and curious about modern tools to work smarter.

Ready to apply?

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