Accounts Payable Lead

About the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
About the Role We are seeking an experienced Accounts Payable Specialist who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.

Responsibilities

Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures

Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment

Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable

Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders

Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation

Develop and implement accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations

Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable

Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable

Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries

Coordinate with property management teams to resolve tenant billing and collection issues

Ideal Background

Bachelor's degree in accounting, finance, or a related field

4 - 8+ years of experience in accounts payable

In-depth knowledge of accounts payable principles, practices, and regulations

Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel

Must be a Yardi Voyager super user with experience in accounting and property management

Strong analytical and problem-solving skills, with keen attention to detail

Excellent organizational and time management skills, with the ability to prioritize and meet deadlines

Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors

Job Costing/Job Coding experience preferred

Candidates must be authorized to work in the US without visa sponsorship. Benefits

We take care of our people so they can do their best work. 

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• Time Off PTO and paid holidays.
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.