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Future Standard Verified
Creative Technology

Executive Assistant - Legal & Compliance Department

Philadelphia, PAOnsiteFull TimePosted 1 month ago

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Required skills

  • Executive Committee
  • Management Committee
  • Chief Legal Officer
  • Calendar Management
  • Travel Coordination
  • Confidentiality
  • Professionalism
  • Microsoft Office
  • Outlook
  • Excel

Nice to have

  • Financial Services
  • Highly Regulated Industry

Role summary

Future Standard is seeking an on-site Executive Assistant to provide high-level administrative support to senior leaders in the Legal & Compliance Department, including the Chief Legal Officer. This critical role involves expert calendar management, travel coordination, and proactive support to ensure executive efficiency. The ideal candidate will possess exceptional communication, organizational, and time management skills, with a high degree of discretion and professionalism, especially when handling confidential information and supporting operations in a fast-paced, highly regulated environment. Responsibilities include preparing materials for executives, board meetings, and regulatory bodies, managing deadlines, and serving as a liaison with internal and external stakeholders.

Future Standard is seeking an Executive Assistant to provide high-level administrative support to Executive Committee and Management Committee leaders, including the Chief Legal Officer. This role is critical to ensuring the efficiency and effectiveness of senior leadership through expert calendar management, travel coordination, and proactive administrative support. The ideal candidate will possess exceptional communication, organizational, and time management skills, along with the ability to anticipate needs, manage competing priorities, and maintain the highest standards of professionalism and confidentiality.

The Executive Assistant will partner closely with the Legal Department, administrative team, and colleagues across the organization to deliver seamless support in a fast-paced, highly regulated environment. This is an on-site role that requires agility, sound judgment, discretion, and a commitment to providing exceptional service to senior executives.

THE SUCCESSFUL CANDIDATE IS EXPECTED TO:

  • Manage complex and active executive calendars, including meeting scheduling, long-range planning, recurring event management, meeting preparation, and coordination across multiple stakeholders.
  • Expertly prioritize and resolve scheduling conflicts while balancing competing executive priorities.
  • Coordinate all aspects of travel, including booking, itinerary management, logistics coordination, and real-time problem solving.
  • Handle highly confidential information with the utmost discretion and professionalism.
  • Prepare presentations, reports, meeting materials, and other executive communications.
  • Prepare and submit expense reports in a timely and accurate manner.
  • Plan and coordinate executive meetings, client events, dinners, Board meetings, and other business functions.
  • Coordinate the preparation and distribution of Board, governance, legal, and regulatory materials while ensuring appropriate confidentiality and document controls.
  • Serve as a liaison between the Legal Department and internal business partners, outside counsel, regulators, auditors, and other key stakeholders.
  • Track and manage critical legal, governance, regulatory, and compliance-related deadlines, meetings, and deliverables.
  • Build strong working relationships across all levels of the organization and serve as a trusted partner to senior leadership.
  • Operate independently, resourcefully, and with a strong sense of ownership, accountability, and sound judgment.

    • QUALIFICATIONS / EXPERIENCE

  • Bachelor’s Degree preferred.
  • 5-7 years of Executive Assistant experience supporting senior executives or related legal administrative support
  • Experience supporting multiple senior leaders in a dynamic, fast-paced environment.
  • Exceptional communication skills, both written and verbal.
  • Expert-level organizational and calendar management skills with a demonstrated ability to manage complex scheduling requirements.
  • Experience working in legal, financial services or another highly regulated industry is preferred.
  • Highly proficient in Microsoft Office, including Outlook, Excel, and PowerPoint.
  • Assertive, self-confident, and comfortable interacting with stakeholders at all levels, including Board members, outside counsel, and regulators.
  • Demonstrated professionalism, discretion, and commitment to maintaining confidentiality.
  • Highly motivated, service-oriented, and able to thrive in a collaborative environment.

    • Future Standard is a global alternative asset manager serving institutional and private wealth clients, investing across private equity, credit, real estate and infrastructure. With a 30+ year track record of value creation and $94 billion in assets under management, we back the business owners and financial sponsors that drive growth and innovation across the middle market, transforming untapped potential into durable value.

    Total AUM estimated as of June 30, 2026.

    Future Standard is an Equal Opportunity Employer.

    Future Standard does not accept unsolicited resumes from recruiters or search firms. Any resume or referral submitted in the absence of a signed agreement is property of Future Standard and no fee will be paid.

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