Medical Devices, Healthcare Technology, Digital Health, Life Sciences

Depot Coordinator

Noblesville, INOnsiteFull TimePosted 2 months ago

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Required skills

purchase order
CRM activity updates
customer communications
loaner tracking
system check-in
repair queue readiness
computer systems
tracking
reporting

Nice to have

medical equipment industry
Ultrasound equipment
CRM software
asset management systems
Microsoft outlook
Microsoft teams

Role summary

The Depot Coordinator plays a critical role in supporting the daily flow of customer and loaner ultrasound systems through the Depot repair process. This position coordinates purchase order documentation, CRM activity updates, customer communications, loaner tracking, system check-in, and repair queue readiness to ensure timely service, strong communication, and operational excellence. Responsibilities include managing system activity from intake to completion, updating CRM records, preparing customer communications, monitoring inquiries, and maintaining daily workflow readiness. The role requires a high school diploma or equivalent, proven experience in asset recovery or logistics, strong organizational and communication skills, and computer proficiency. Preferred qualifications include experience in the medical equipment industry, knowledge of Ultrasound equipment, familiarity with CRM and asset management systems, and proficiency in Microsoft Outlook and Teams.

Job Description Summary

Job Description

Job Description Summary

Embrace the role of a Depot Coordinator and play a critical role in supporting the daily flow of customer and loaner ultrasound systems through the Depot repair process. This position coordinates purchase order documentation, CRM activity updates, customer communications, loaner tracking, system check-in, and repair queue readiness to help ensure timely service, strong communication, and operational excellence.

Job Description

Roles and Responsibilities

Coordinate Depot customer and loaner system activity from intake through completion, ensuring systems are checked in, tracked, and moved through the repair queue appropriately.
Review incoming purchase orders and customer communications, attach required documentation to the correct CRM activity, and maintain accurate activity notes and records.
Prepare and send customer update emails, return labels, loaner return reminders, and other Depot-related communications as needed.
Monitor voicemails, email requests, and inquiries related to customer system status, loaner availability, and Depot activity follow-up.
Maintain daily Depot workflow readiness by ensuring systems received before established cutoffs are pulled, reviewed, and assigned appropriate gameplans.
Provide exceptional customer service by addressing inquiries and concerns promptly and professionally.

Qualifications –

High school diploma or equivalent; additional education or certifications in logistics, customer service, or related fields is a plus.
Proven experience in asset recovery, logistics, or a similar role.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Proficiency in using computer systems and software for tracking and reporting purposes.
Ability to work independently and as part of a team.

Preferred Skills -

Experience in the medical equipment industry.
Knowledge of Ultrasound equipment and its handling.
Familiarity with CRM software and asset management systems.
Experience using Microsoft outlook, Microsoft teams

We will not sponsor individuals for employment visas, now or in the future, for this job opening.



Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No

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