Accounts Payable Specialist

GHJ Search and Staffing serves as the recruitment division of GHJ, a prominent national accounting and advisory firm. Our team provides qualified Accounting and Finance professionals on a temporary and permanent basis across a broad range of industries. GHJ’s relationship with our Global Advisory and Accounting Network provides the resources needed to better understand client’s needs, attract a higher caliber of candidates and assess candidate potential.

A growing construction services company is seeking two experienced Accounts Payable Specialists to join its accounting team. With a new Controller restructuring the department and bringing the AP function together in California, this is a great opportunity to join a team during an important period of growth and process improvement.

The Accounts Payable Specialist will own full-cycle AP responsibilities, including invoice processing, vendor reconciliations, payments, and issue resolution. This role works closely with Operations, Project Managers, and other departments to ensure accurate, timely processing and will be especially well suited for someone who is detail-oriented, personable, and comfortable researching and resolving discrepancies.

Key Responsibilities

Process full-cycle accounts payable, including reviewing, coding, and entering vendor invoices

Process vendor payments via checks, ACH, and other approved methods

Reconcile vendor statements and research invoice, credit, and payment discrepancies

Proactively manage AP exceptions and resolve outstanding issues

Maintain vendor records, W-9s, and payment documentation

Review invoices against purchase orders, contracts, and approval requirements

Partner with Operations and Project Managers to resolve invoice and payment questions

Assist with month-end close, account reconciliations, and AP reporting

Monitor outstanding invoices and payment schedules to ensure timely payments

Support audits and identify duplicate payments, process gaps, and opportunities for greater efficiency

Qualifications

3–5 years of accounts payable experience preferred

Strong full-cycle AP experience, including invoice processing, vendor reconciliations, and payments

Microsoft Dynamics Great Plains experience required

Strong Excel skills, including VLOOKUPs and PivotTables

Experience working with ERP/accounting systems; CRM exposure is a plus

Degree in Accounting, Finance, Business, or related field is a plus

Strong attention to detail and ability to research and resolve discrepancies

Solid communication skills with a personable, collaborative approach

Ability to manage multiple priorities and meet deadlines

Why Join?

Contract-to-hire opportunity with potential for a long-term position

Join a newly restructured accounting department with an opportunity to help strengthen AP processes

Collaborative seven-person team with direct exposure to the Controller

Opportunity to work cross-functionally with project and operations teams

Salary/Compensation: $33/hour, with some flexibility

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