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Legal Services, Law Firm

Legal Executive Assistant

Houston, TXHybridFull Time$80,000–$100,000 /yrPosted 1 month agoVisa sponsorship available

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Required skills

  • Legal Executive Assistant
  • Litigation
  • Corporate
  • Legal Administrative Services
  • Partners
  • Of Counsel
  • attorneys
  • client onboarding
  • billing
  • relationship management

Nice to have

  • professional services environment
  • creative thinker
  • resourceful
  • anticipatory

Role summary

Gibson Dunn, a global law firm, seeks a Legal Executive Assistant (Litigation & Corporate) in Dallas to support Partners and Of Counsel attorneys. This role involves coordinating daily activities, managing complex administrative duties such as scheduling, preparing materials, time entry, document editing, processing expenses, and handling client onboarding and billing. The position also requires organizing complex domestic and international travel, liaising with firm departments, and providing backup support to peers. The ideal candidate possesses high attention to detail, strong communication and collaboration skills, and the ability to work independently in a fast-paced environment. A Bachelor's degree or equivalent experience and 5+ years of relevant experience, preferably in legal or professional services, are required. Proficiency in Microsoft Office Suite is essential.

Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Legal Executive Assistant (Litigation & Corporate) will be responsible for supporting a group of Partners and Of Counsel attorneys within our Legal Administrative Services Department. The firm’s Legal Executive Assistants are responsible for working with their assigned attorneys to coordinate daily activities and provide the highest level of administrative support and practice coordination.

This role reports to Manager of Legal Administrative Services, taking daily direction from their assigned attorneys.

Responsibilities include:

  • Provide executive support as part of a team of Legal Executive Assistants to a group of Partners and Of Counsel attorneys.
  • Collaborate closely with assigned attorneys to effectively manage day-to-day coordination of the attorneys’ respective practices.
  • Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
  • Manage client onboarding, billing, and relationship management activities.
  • Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
  • Provide back-up support to peers. Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.

    • Qualifications:

  • High attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
  • Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients. Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
  • Ability to work independently and with a team, and to delegate and manage resources effectively.
  • Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
  • High level of integrity and discretion in handling confidential information.
  • Self-starter with demonstrated instances of taking initiative.
  • Creative thinker who is resourceful and anticipatory of the needs of their assignments.
  • Ability to work overtime when necessary.

    • Experience:

  • Bachelor’s degree or equivalent relevant work experience preferred.
  • 5+ years of relevant experience required, preferably in a legal or professional services environment.
  • Highly proficient in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.

    • #LI-Hybrid

    Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

    Compensation & Benefits:

    The annual compensation range for this position is $80,000 - $100,000. The salary offered within this range will depend upon qualifications and other operational considerations.

    Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

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    For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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    Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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    Notice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact staffrecruiting@gibsondunn.com. Please do not send resumes to this address.

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