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Legal Services, Law Firm

Receptionist (Temporary Position)

Los Angeles, CAOnsiteTemporaryPosted 11 days agoVisa sponsorship available

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Required skills

  • Receptionist
  • Law Firm
  • Client Service
  • Visitor Management
  • Phone Answering
  • Email Management
  • Scheduling
  • Microsoft Office 365
  • Communication Skills
  • Prioritization

Nice to have

  • GED
  • Administrative Duties

Role summary

Gibson Dunn, a leading global law firm, seeks a temporary Receptionist for its Los Angeles office. The Receptionist is the first point of contact for clients and guests, responsible for providing a warm, welcoming, and seamless experience. This role involves greeting visitors, managing calls and inquiries, maintaining security, assisting with office services, and managing conference room reservations. The position requires exceptional customer service, interpersonal, organizational, and communication skills, proficiency in Microsoft Office 365, and the ability to quickly learn new software. A minimum of 2 years of experience in a law firm or professional services environment is required. The role is on-site Monday-Friday, 8:00 AM to 5:00 PM, with overtime as needed.

Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Los Angeles, the Receptionist will be the first interaction that a client or guest has when visiting the firm and is responsible for ensuring that the guest is greeted in a warm and inviting manner. Each Receptionist plays an integral role in the execution of a concierge-level experience for our clients and guests.

This role reports to the Office Services Manager and requires on-site attendance Monday-Friday 8:00 AM to 5:00 PM, with overtime as needed.

Responsibilities include:

  • Welcoming clients, visitors, Gibson Dunn attorneys and staff, ensuring a seamless arrival experience by delivering exceptional customer service and providing information and guidance on office services, amenities, workplace resources, and available support.
  • Answering and direct incoming calls, emails, and reception inquiries.
  • Assisting firm employees and visitors by providing information and guidance on office services, amenities, workplace resources, and available support.
  • Maintaining a professional, courteous demeanor and upholding the firm's standards for appearance and conduct when interacting with internal and external clients.
  • Pre-registering guests with Building Security, anticipating arrivals, and ensuring an efficient check-in process.
  • Maintaining workplace security by monitoring visitor access, authorizing unregistered guests as appropriate, and reporting unauthorized visitors to Building Security or management.
  • Running and distributing reports that support the operations of our Reception, Conference Rooms, and Flexible Workspace programs.
  • Providing coverage for all Reception locations, including the main reception desk, Conference Center, and Flexible Workspace reception areas, while responding to miscellaneous requests from clients, attorneys, and staff.
  • Booking and managing conference room and Flexible Workspace reservations using the firm's reservation system, adjusting and prioritizing reservations to accommodate business and seating needs.
  • Monitoring conference room and Flex office utilization, resolving scheduling conflicts, and proactively identifying solutions to accommodate business and client needs.
  • Developing strong working relationships with attorneys and staff to anticipate workspace and service needs.
  • Performing other administrative and operational duties as assigned.

    • Qualifications:

  • Exceptional interpersonal, communication, and customer service skills.
  • Comfortable meeting and engaging with new people and exhibiting a warm and welcoming demeanor.
  • Strong organizational, prioritization, and time management skills, with exceptional attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.
  • Ability to work independently and collaboratively, follow instructions, exercise discretion, and recognize when to escalate issues or seek guidance from management.
  • Ability to quickly learn and effectively use workplace technology and business applications.
  • Ability to sit, stand, walk, bend, twist, and lift up to 50 pounds, and perform the physical requirements of the position.
  • Flexibility to work overtime as needed.

    • Experience:

  • Minimum 2+ years of experience in a law firm or professional services environment.
  • High School Diploma or GED required. Bachelor’s degree or equivalent relevant experience preferred.
  • Excellent English verbal and written communication skills.
  • Proficient in Microsoft Office 365 and able to learn new software tools quickly.

    • Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

    Compensation & Benefits:

    The annual compensation range for this position is $27 - $29/hr . The salary offered within this range will depend upon qualifications and other operational considerations.

    Benefits offered for this position may include health care and paid sick time.

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    For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

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    Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

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    Notice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact staffrecruiting@gibsondunn.com. Please do not send resumes to this address.

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