Temporary Part-Time Events Coordinator, Delish + House Beautiful

New York, NYHybridPart TimePosted 11 days ago

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Required skills

events
hospitality
client services
communication skills
follow-through
judgment
event contracts
invoicing
COIs

Nice to have

proactive
can-do approach
anticipate needs
jump in
thoughtful touches
smooth and memorable events

Role summary

Delish and House Beautiful are seeking a Temporary Part-Time Events Coordinator to manage event logistics and client communication. This role involves handling inquiries, coordinating with operations and building teams, managing event contracts and invoices, and supporting on-site execution. The ideal candidate will have 2+ years of experience in events, hospitality, or client services, with exceptional organizational and communication skills, a proactive approach, and strong attention to detail. This hybrid role requires working in the office four days a week, with flexibility for event-related tasks.

Be Part of What’s Next

Delish and House Beautiful know how to bring people together—over a great meal, a beautiful space, or an event they’ll be talking about long after it’s over. We’re looking for a Temporary Part-Time Events Coordinator to help bring those experiences to life, serving as a key point of contact from the first inquiry through final invoicing and helping ensure every event feels seamless.

About Hearst Magazines (Why Us?)

We create media that moves minds, products and ideas. Our portfolio of 30 iconic brands — including Cosmopolitan, Delish, Esquire, Good Housekeeping, Men’s Health and Road & Track — reaches nearly 130 million people each month. Our teams combine trusted journalism and cultural storytelling with technology, data and commerce to create experiences that inform, inspire and entertain audiences across generations and around the globe. And together, we are shaping what’s next.

Key Responsibilities (What You Are Doing)

Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events.

Coordinate with the operations team to identify and secure the right spaces for each event.

Partner with the building team to collect, process, and track certificates of insurance (COIs) and other required documentation.

Serve as a warm, reliable point of contact for clients, answering questions, sharing updates, and keeping plans moving forward.

Anticipate event needs, identify potential challenges, and proactively address details to help ensure successful execution.

Support the preparation and execution of event contracts while keeping paperwork organized and moving toward completion.

Track invoices and follow up with clients and internal teams to help ensure payments are received on time.

Assist with event planning and on-site execution as needed, including arriving early for setup and staying late to help ensure cleanup is completed.

Qualifications (What We’re Looking For)

2+ years of experience in events, hospitality, client services, or a related field, or equivalent experience.

Exceptional organizational skills and the ability to keep multiple projects, deadlines, and details moving at once.

Warm, polished communication skills and confidence working directly with clients and internal partners.

A proactive, can-do approach with the ability to anticipate needs and jump in wherever support is needed.

Strong attention to detail and an instinct for the thoughtful touches that make events feel smooth and memorable.

Reliable follow-through, sound judgment, and a willingness to get into the details when the job calls for it.

Comfort working in a fast-paced environment where priorities may shift and hands-on support is sometimes required.

Ability to work in our New York City office four days per week, with flexibility to support event setup and cleanup as needed.

CompensationThe base salary range below is the Company's good-faith estimate for this position in the posted work location at the time of posting. Final starting salary will be based on permissible, non-discriminatory factors, including but not limited to skills, experience, training, certifications, education, location and market considerations.

Base Salary Range:$25—$30 USD

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