Human Resources Specialist - Hybrid

Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led full service mechanical construction, design and maintenance provider playing a significant role in the U.S. national construction industry.

By design, Hermanson is a special place to work. Our belief is that people do business with people they like. In keeping with that belief, we strive to hire and retain highly motivated people who are professional, ethically unwavering, and unrelenting in delivering quality results. We are focused on providing a workplace where high performance individuals come together to build dedicated teams driven to accomplish great things for our customers.

People love working at Hermanson, because we all share the same Core Values:

Clients First – Caring, win-win, value, quality and service attitude

Family Matters - Safety, wellness, stability, enjoyment and balance

Character Matters – Integrity, accountability, passionate, and caring

Team - Trust, honesty, respect, reliable and inclusive

Appreciate – Each other, our successes, and enjoy the journey

Learn, Grow, Innovate – Challenge the status quo and always compete

The Role

The Human Resources Specialist serves as a key member of the HR Team and is responsible for administering employee lifecycle transactions, supporting compliance initiatives, maintaining HR documentation and policies, and ensuring accurate HR records and systems. This position will execute employee changes, terminations, compliance reports, audits, SOP development, Employee Handbook updates, Union Wage Rate administration, and other critical HR operational processes.

The ideal candidate is highly organized, process-oriented, and passionate about delivering exceptional internal customer service while maintaining strict attention to detail and compliance. This position is hybrid- After in-office training period, three in-office days per week in our Kent, WA office and two remote days per week, at manager’s discretion.

Responsibilities

Employee Lifecycle Administration

Process all new hire transactions, onboarding documentation, and HRIS & ADP updates.

Partner to coordinate and facilitate New Hire Orientation.

Process employee status changes, including:

Promotions

Transfers

Compensation changes

Department changes

Supervisor changes

Work location changes

Process voluntary and involuntary terminations.

Conduct exit interviews and identify trends for continuous improvement.

HR Compliance & Auditing

Conduct routine audits of employee files, HR records, and HRIS data.

Audit I-9 documentation and employment eligibility records.

Ensure compliance with federal, state, and local employment regulations.

Support internal and external HR compliance reviews and audits.

Assist with affirmative action, EEO, OFCCP, and related reporting requirements.

Monitor document retention practices and HR recordkeeping standards.

HR Information Systems & Data Management

Maintain accurate employee data within HRIS and ADP payroll systems.

Audit employee records for completeness and accuracy.

Generate HR reports, workforce analytics, and employee data reports.

Assist with HR system enhancements, testing, and process improvements.

Support HRIS data integrity initiatives and data cleanup projects.

Employee Handbook & Policy Administration

Maintain and update the Employee Handbook.

Assist with Policy management.

Assist in drafting and revising HR policies, procedures, forms, and communications.

Ensure consistency across policies, procedures, and business practices.

SOP & Process Documentation

Create, maintain, and improve Human Resources Standard Operating Procedures (SOPs).

Develop process maps, checklists, job aids, and workflow documentation.

Identify process inefficiencies and recommend improvements.

Drive standardization and best practices within HR operations.

Union Workforce Administration

Administer mass union rate updates.

Audit union pay rates and classifications for accuracy.

Coordinate with Payroll and Operations to ensure proper implementation of rate changes.

Employee Relations Support

Respond to employee inquiries regarding HR processes and policies.

Support managers with employee documentation and procedural guidance.

Maintain confidentiality while handling sensitive employee information.

Assist with discovery process in employee relations matters as assigned.

Additional HR Responsibilities

Administer employee referral program for Staffing.

Assist with background checks and pre-employment drug screenings, as needed.

Assist with leave of absence administration and tracking.

Assist with annual compliance reporting and workforce audits.

Participate in HR projects, system implementations, and continuous improvement initiatives.

Functionally to partner with benefits & recruiting to provide operational support as needed.

Qualifications

Required

Minimum of 5 years of Human Resources experience.

Experience administering employee lifecycle transactions.

Working knowledge of basic employment laws and HR compliance requirements.

Strong organizational skills and attention to detail.

Demonstrated ability to manage multiple priorities and deadlines.

Proficiency with Microsoft Office Suite, particularly Excel.

Strong verbal and written communication skills.

Ability to maintain confidentiality and exercise sound judgment.

Preferred

Experience supporting union workforces.

Experience conducting HR audits and compliance reviews.

Experience administering employee handbooks and HR policies.

Experience with HRIS and payroll systems.

SHRM-CP, SHRM-SCP, PHR, or related HR certification.

Key Competencies

Attention to Detail

Process Improvement

Compliance Orientation

Organization & Planning

Critical Thinking

Accountability

Customer Service Mindset

Collaboration & Teamwork

Professionalism & Discretion

The salary range for this position is $75,000 to $90,000. (The compensation offered may vary depending on job-related knowledge, skills and experience).

Hermanson offers a comprehensive benefits package designed to support your health, financial future, and professional growth.

Competitive pay with bonus opportunities

Medical, prescription, dental & vision coverage with zero to low weekly premiums

401(k) with discretionary company match

Generous paid time off (vacation, sick time, and paid holidays)

Disability income protection

Life insurance for employees and eligible dependents

Optional added protection with critical illness and accident plans

Career growth & development opportunities

In-house training programs

Certificate & tuition reimbursement

Wellness program

Employee Assistance Program (EAP)

This position is not eligible for employment visa sponsorship.

Hermanson company LLC is proud to be an Equal Opportunity Employer. Hermanson does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit and business need.

The pay range for this position may vary depending on job-related knowledge, skills and experience.

WA Residents$75,000—$90,000 USD