Hyperbolic Verified

Executive Assistant

San Francisco, CAOnsiteFull TimePosted 6 days agoHidden Gem · Web3Career

Is this role right for you?

Upload your resume and get a skill-by-skill breakdown — see exactly where you match, where you're close, and what to highlight. Not a mystery percentage.

Get a tailored resume highlighting what this role needs.

Required skills

CANDYSHOP

Nice to have

startup experience

Role summary

Hyperbolic Labs is seeking an Executive Assistant to support the CEO and manage office operations in San Francisco. This role involves executive support, including calendar management, travel coordination, and organizing meetings/events, as well as office management duties like supply procurement, vendor coordination, and team event organization. The ideal candidate has 3+ years of experience in a similar role, excellent organizational and communication skills, proficiency in Google Workspace and Slack, and professional fluency in Mandarin Chinese with WeChat experience. Previous startup experience is preferred.

Who We Are

Hyperbolic Labs is on a mission to democratize AI by breaking down the barriers to computing power with our Open-Access AI Cloud. By making better use of idle computing resources across the globe, we offer an innovative GPU marketplace and AI inference service that promise affordability and accessibility for all. As pioneers at the intersection of AI and open-source technology, we believe in an open future where AI innovation is limited only by imagination, not by access to resources. We're looking for forward-thinking individuals who share our passion for making AI universally accessible, secure, and affordable. Join us in building a platform that empowers innovators everywhere to turn their visionary AI projects into reality.

About the Role

Hyperbolic is seeking an Executive Assistant to support our CEO and keep our San Francisco office running smoothly. This role combines executive support with office management, and it sits at the center of how the company operates day to day.

You will manage executive calendars and travel, organize investor meetings and events, and coordinate with our partners and stakeholders. You will also own the office itself, from vendors and supplies to team events and new-hire setup. As we grow from about 30 people toward 70–100 over the next year, you will help build the routines and systems that keep a fast-moving team organized.

What You Will Do

Executive Support

Manage executive calendars, meetings, and scheduling.
Coordinate domestic and international travel.
Organize investor meetings, conferences, and executive events.
Assist with communications, meeting preparation, and follow-ups.
Coordinate with Chinese-speaking partners and stakeholders via WeChat in Mandarin Chinese.
Support leadership with administrative tasks and special projects.

Office Management

Oversee daily office operations and maintain an organized, welcoming workspace.
Manage office supplies, snacks, meals, and equipment.
Coordinate with building management, vendors, and service providers.
Organize team events, lunches, and company gatherings.
Support employee onboarding and office setup.
Handle office purchases, invoices, and general administrative needs.

Who You Are

3+ years of experience in executive assistance, office management, or a similar role.
Excellent organizational, communication, and multitasking skills.
Proactive, reliable, and detail-oriented.
Comfortable working independently in a fast-paced environment.
Proficiency with Google Workspace and Slack.
Professional proficiency in Mandarin Chinese, spoken and written, and experience communicating via WeChat.

Preferred Qualifications

Previous startup experience.

Hyperbolic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

When applying, mention the word CANDYSHOP to show you read the job post completely.