Automotive, Manufacturing, Technology

COP2026 - 47 Specialist Corporate Services - CAO Executive Assistant (Division Only)

Montgomery, ALOnsiteFull TimePosted 3 days agoVisa sponsorship available

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Required skills

CAO
Executive Assistant
Vice President
Administrative Support
VIP Visitors
Approvals
Reports
Internal Communications
Payment Requests
Expense Reimbursements

Nice to have

occasional travel
Flexibility in working hours
weekends
holidays
off shift
on-call duty

Role summary

The CAO Executive Assistant provides comprehensive administrative support to the Vice President and Chief Administrative Officer (CAO). Responsibilities include managing calendars, scheduling meetings, arranging business travel, preparing reports and correspondence, monitoring departmental budgets, and serving as a liaison with internal and external stakeholders. The role also involves coordinating VIP visits, managing event schedules, and ensuring compliance with Business, Environmental, and Safety Management Systems. Proficiency in Microsoft Office Suite and strong typing skills are required. Occasional travel, flexible hours, and on-call duties may be necessary.

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Position Summary:

Under general supervision of the Vice President and CAO. Prepares various reports and correspondence, makes appointments and travel arrangements, serves as executive liaison with executives with other affiliated companies. The executive assistant supports the Vice President and CAO in areas such as completion of special projects and reports, calendar management and scheduling, preparation for and reporting on meetings, correspondence, filing, telephones, travel logistics and other special events and duties as needed.

Essential Functions:

Provide administrative support to the Vice President and Chief Administrative Officer (CAO).
Provide assistance, support, and services for VIP visitors to HMMA.
Prepare Approvals/Reports and Internal Communications; administrative reports, payment requests, expense reimbursements, etc.
Prepare and/or monitor departmental budgets.
Maintain executive’s calendar, schedule meetings (internal/external), and arrange executive’s business travel.
Coordinate with external stakeholders in relation to meetings and special events.
Maintain division event calendar and oversee event scheduling.
Interface with executives from other Hyundai affiliated or related entities and professional consultants regarding various joint task force team projects.
Collect information from supervised and other departments within HMMA and prepare reports and summaries as directed.
Prepare agendas for meetings; attend meetings; take minutes; transcribe and distribute minutes.
Administer, coordinate, and comply with all Business Management System (BMS), Environmental Management System (EMS), and Safety Management System (SMS) requirements.
Meet all other requirements as assigned.

Position Requirements:

Education:

Bachelor’s degree or equivalent preferred

Related Experience:

0 – 10 years of job related experience preferred

Training / Certification:

Skills / Knowledge:

MS Word
MS Excel
MS PowerPoint
Typing minimum 65 wpm

Additional Information:

Position may require occasional travel (domestic or foreign). Flexibility in working hours to include weekends, holidays, and off shift. Position may require oncall duty or overtime due to overall responsibility.

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