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FinTech, Financial Services, Wealth Management

Executive Assistant - Contractor

RemoteRemoteContractPosted 22 days agoVisa sponsorship available

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Required skills

  • Executive Assistant
  • Contractor
  • New York
  • tri-state area
  • Senior Level Management
  • Undergraduate college degree
  • Microsoft Office
  • Word
  • Outlook
  • Excel

Nice to have

  • Tact
  • Anticipation of needs
  • Confidentiality
  • 30+ people
  • Senior admin

Role summary

iCapital is seeking a contract Executive Assistant to provide administrative support to managing directors in the New York and tri-state area. This role involves managing complex calendars, coordinating travel, processing expenses, and formatting communications. The ideal candidate will have 7+ years of experience supporting senior-level management, a college degree, proficiency in Microsoft Office, and strong communication and organizational skills. The position requires operating in a dynamic environment and providing support beyond typical work hours. This is a hybrid role with a pay range of $50-$55/hr.

About the Role

iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.

Responsibilities

  • Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
  • Arrange complex and detailed travel plans.
  • Process expense reports in a timely manner.
  • Format information for internal and external communications such as memos, emails, presentations, and reports.
  • Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
  • Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

    • Qualifications

  • 7+ years of experience as an executive assistant working with senior level management
  • Undergraduate college degree is required
  • Able to manage up through tact and anticipation of needs
  • Possess a strong attention to detail and a high level of confidentiality
  • Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
  • Excellent written and verbal communication skills
  • Strong experience managing schedules and processes in a fast-paced environment
  • Experience scheduling global travel, across multiple time zones, and multi-leg trips
  • Team player and comfortable working with 30+ people, reporting to a senior admin
  • Comfort operating within a dynamic environment and executing in situations where paths are uncharted
  • Able and willing to provide executive support beyond the scope of a typical workday

    • Benefits

    The hourly pay range for this role is $50/hr to $55/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

    We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

    For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

    iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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