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Biotechnology, Pharmaceutical, Healthcare Services, Contract Research

Construction Procurement Manager

Austin, TXOnsiteFull TimeManager / HeadPosted 1 month agoVisa sponsorship available

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Required skills

  • construction procurement
  • subcontract administration
  • contract management
  • vendor compliance
  • Procore
  • Excel
  • Smartsheet
  • COIs
  • W-9s
  • lien waivers

Nice to have

  • residential construction
  • multifamily construction
  • mixed-use commercial construction
  • supply chain

Role summary

ICON, a leader in 3D printing construction, is seeking a Construction Procurement Manager for its Construction Operations team in Austin, TX. This role is central to post-award project execution, translating RFP buyout decisions into executed subcontracts and purchase orders. The ideal candidate will have hands-on construction procurement experience, strong contract administration skills, and the ability to manage multiple projects. Responsibilities include preparing and executing subcontracts, managing vendor compliance, coordinating with project teams, processing invoices, maintaining financial controls, and drafting change orders. The role also involves procuring long-lead materials, monitoring market conditions, building trade partner relationships, and improving procurement workflows. A Bachelor's degree or equivalent experience, 4+ years of relevant experience, and proficiency with construction management platforms like Procore are required.

As the world's leading large-scale 3D printing construction company, ICON is changing the construction industry as we know it. ICON delivers projects across residential, commercial, and institutional projects faster, more precisely, and at a lower cost. Operating as a fully integrated Design-Build organization, ICON manages all aspects of project delivery from concept design through project turnover.

ICON is seeking a Construction Procurement Manager to join its Construction Operations team in Austin, TX. This role sits at the center of ICON's post-award project execution engine: translating approved RFP buyout decisions into executed subcontracts, purchase orders, and compliant vendor agreements that keep projects on schedule and on budget. The ideal candidate brings hands-on construction procurement experience, a detail-oriented approach to contract administration, and the organizational discipline to manage multiple active projects simultaneously across ICON's growing national portfolio.

Success in this role requires a working knowledge of subcontract structures, insurance and lien requirements, invoice processing workflows, and trade partner management — all applied within a fast-paced, technology-driven construction environment unlike any other in the industry.

RESPONSIBILITIES:

  • Prepare, issue, and execute subcontracts and purchase orders following RFP buyout decisions, ensuring full alignment with project scope, approved budget, and schedule requirements.
  • Translate coordinated scopes of work into complete subcontract agreements, incorporating appropriate flow-down terms, insurance requirements, safety provisions, indemnification language, and risk-management clauses.
  • Maintain and verify all vendor compliance documentation — including COIs, W-9s, executed lien waivers, bonding requirements, licenses, and qualification records — for all active subcontractors and suppliers.
  • Coordinate with Project Managers, Construction Managers, and Estimators to confirm subcontract values align with approved budgets, buyout targets, and RFP-level scope assumptions before execution.
  • Maintain procurement logs, buyout trackers, and material delivery schedules; proactively flag scope gaps, compliance issues, or delivery risks to the project team.
  • Partner with Accounts Payable to ensure timely and accurate processing of subcontractor and supplier invoices; verify alignment with executed agreements, approved schedules of values, and project cost codes.
  • Support financial controls by maintaining up-to-date committed cost records, forecasting procurement exposure, and reporting budget variances to project management and accounting.
  • Draft and issue subcontract change orders in accordance with ICON's change management process; maintain change log documentation for all affected agreements.
  • Coordinate procurement of long-lead materials and specialty components, managing lead times and delivery schedules in alignment with the project construction timeline.
  • Monitor market conditions, regional vendor availability, and pricing trends to support active project buyouts and inform estimating on future opportunities.
  • Identify, prequalify, and build working relationships with trade partners capable of supporting ICON's high-velocity, design-build construction model with a focus on quality, reliability, and capacity.
  • Support continuous improvement of procurement workflows, contract templates, compliance checklists, and approval processes across the BuildOps organization.

    • MINIMUM QUALIFICATIONS:

  • 4+ years of construction procurement, subcontract administration, or contract management experience within a general contracting or design-build organization.
  • Bachelor's degree in Construction Management, Business Administration, Supply Chain, or related field — or equivalent professional experience.
  • Working knowledge of subcontract structures, construction scopes, cost drivers, and sequencing as they relate to procurement timing and vendor engagement.
  • Demonstrated ability to negotiate, draft, and administer subcontracts and purchase orders for concurrent, schedule-driven construction projects.
  • Experience with Procore or comparable construction project management and procurement platforms.
  • Proficiency in Microsoft Office Suite; comfort with data-driven procurement tracking in Excel, Smartsheet, or similar tools.
  • Strong command of compliance documentation requirements: COIs, lien waivers, W-9s, vendor qualification records, and insurance verification.
  • Ability to read and interpret construction drawings, specifications, scopes of work, and contract documents.
  • Excellent written and verbal communication skills with high attention to detail and strong organizational discipline.
  • Familiarity with residential, multifamily, or mixed-use commercial construction project delivery.
    • ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

    Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).

    Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.

    As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.

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