Accounts Payable Coordinator
Required skills
- accounts payable
- invoicing
- vendor statements
- account reconciliation
- financial system
- vendor correspondence
- multi-currency transactions
- Microsoft Office
- Excel
- Outlook
Nice to have
- Great Plains Dynamics
- similar accounting software
Role summary
The Accounts Payable Coordinator is responsible for processing all organizational payables, ensuring accuracy in payments and coding, and adhering to approval protocols. Key responsibilities include calculating and posting transactions, processing invoices, verifying financial data, investigating and resolving discrepancies, reconciling accounts and vendor statements, and handling vendor correspondence. The role requires a high degree of accuracy, attention to detail, effective communication, and problem-solving skills, with proficiency in Microsoft Office applications. Familiarity with accounting software and multi-currency transactions is preferred.
POSITION SUMMARY
The Accounts Payable Coordinator is responsible for the successful processing of all payables within the organization. This position will coordinate with vendors and parties within Infinity Global to gather information and ensure the accuracy of payments and coding. The AP Coordinator will adhere to authorization and approval protocols, and demonstrate a high level of accuracy and attention to detail in their work.
KEY RESPONSIBILITIES
•Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
•Investigates and settles problems associated with processing invoices.
•Reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies.
•Codes invoices, vouchers, expense reports, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
•Maintains copies of vouchers, invoices, or correspondence necessary for files.
•Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
•Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.
KEY ACCOUNTABILITIES
•Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
•Ensure professional, accurate, and timely communication to complete tasks and resolve issues
•Analyze and problem-solve effectively and efficiently
•Work calmly and effectively in a deadline-driven environment
•Maintain a high level of confidentiality in all tasks
MINIMUM QUALIFICATIONS
•Associate’s degree in Accounting or 3 years of experience in corporate accounting
•3-5 years of general accounting experience required
•Expertise in invoicing processes and account reconciliations
•Excellent written and verbal communication skills
•Ability to multitask/prioritize based on urgency
•Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word
•Preferred familiarity with Great Plains Dynamics or similar accounting software
•Knowledge of multi-currency transactions
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