Electrical Construction, Industrial Automation, Engineering, Manufacturing

Office Coordinator

Des Moines, IAOnsiteFull TimeEntry-level (exp-based)Posted 11 days ago

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Required skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Dynamics
Calendars
Meetings
Agendas
Reminders

Nice to have

customer service
scheduling
logistics
vendor management
contract management
planning

Role summary

Interstates is seeking a dependable and proactive Office Coordinator for their Des Moines Regional Office. This role provides essential day-to-day administrative and operational support to branch leadership, project managers, and field teams. Responsibilities include managing calendars, coordinating meetings, entering project information into Dynamics, arranging travel and shipments, monitoring office supplies, and supporting team events and administrative tasks. The ideal candidate possesses strong organizational skills, attention to detail, proficiency in Microsoft Office Suite and Teams, and a helpful, team-first communication style. Prior experience in administrative support, office coordination, customer service, scheduling, or logistics is preferred.

Take Charge of Your Career at Interstates

At Interstates, we don’t just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we’re doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you’re bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you’ll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you’ll feel at home here.

At Interstates, our success depends on people who keep teams connected, organized, and moving forward. We’re looking for a dependable, proactive Office Coordinator to support our Des Moines Regional Office and help create a positive, well-run environment for both office and field teams.

This is an office-based position in Des Moines, Iowa. You’ll provide day-to-day administrative and operational support to the Branch Manager, Project Managers, and Assistant Project Managers. From coordinating schedules and travel to supporting payroll, project updates, and office needs, you’ll help the team stay organized and focused on serving our clients and each other.

What You’ll Do

Coordinate calendars, meetings, agendas, and reminders for branch leadership.

Enter and maintain opportunity, project, and reporting information in Dynamics.

Assist with per diem details, manpower scheduling, and jobsite updates.

Arrange travel and shipments, monitor office supplies, and coordinate other logistics.

Support team events, training assignments, and employee-related administrative tasks.

Communicate with field employees, project teams, and leaders to share updates and help resolve routine coordination needs.

Anticipate upcoming needs, follow through on details, and look for ways to help the office run smoothly.

What You’ll Bring

Strong organizational skills and attention to detail.

A strong understanding of Microsoft Outlook, Word, Excel, PowerPoint, and Teams

Clear, professional communication and a helpful, team-first approach.

The ability to manage multiple priorities, adapt when plans change, and follow through.

A proactive, dependable work style and willingness to pitch in.

1–2 years of administrative, office support, or coordination experience preferred; related experience in customer service, scheduling, or logistics is also valued.

What Success Looks Like

You’re someone people can count on. You keep details organized, follow through on commitments, communicate proactively, and look for ways to make things easier for the people around you. You enjoy variety, build positive working relationships, and take pride in helping an office and its teams run smoothly.

Schedule: Full-time, generally Monday–Friday; hours may vary based on business needs.

Travel: Occasional travel may be required based on business needs, up to 10%.

Benefits of Working at Interstates

401(k) retirement plan with company match

Health, dental, and vision insurance, plus disability and life insurance

Paid time off and holiday pay

Company discount program

Bonus incentives, including year-end incentives and merit increases

Career coaching and development support

Advancement opportunities

Company-sponsored celebrations, holiday events, and community outreach volunteer time

A family- and safety-focused culture

What You Should Know Before You Apply

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.

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