ITHAKA Verified

Education Technology, Non-profit, Digital Humanities, Information Services

Legal Operations Specialist and Paralegal

RemoteRemoteFull Time$80,000–$95,000 /yrPosted 2 days ago

Is this role right for you?

Upload your resume and get a skill-by-skill breakdown — see exactly where you match, where you're close, and what to highlight. Not a mystery percentage.

Get a tailored resume highlighting what this role needs.

Required skills

Ironclad
Conga Contracts
DocuSign
Jira
Slack
MS Teams
legal drafting
corporate filings
training materials
user manuals

Nice to have

remote
New York
Ann Arbor
50-mile radius
periodic in-office attendance
legal matter management

Role summary

ITHAKA is seeking a remote Legal Operations Specialist and Paralegal to support its Office of the General Counsel. Reporting to the Senior Legal Operations Manager, this role involves administering legal technology systems such as Contract Lifecycle Management (Conga Contracts/Ironclad), DocuSign, and Jira. Responsibilities include improving processes, supporting system users, coordinating onboarding and training, managing corporate filings, and assisting with legal drafting and research. The ideal candidate will have at least four years of relevant experience, strong analytical and organizational skills, and proficiency in legal tech systems and standard office software. Candidates must reside within a 50-mile radius of New York or Ann Arbor.

ITHAKA’s mission is to expand access to knowledge and education around the world. Our services — JSTOR, Portico, and Ithaka S+R — enable people everywhere to learn, to grow, and to overcome barriers to education. In carrying out our mission, as employees we feel a deep responsibility to members of our community and to each other, and we are committed to building and sustaining a culture where everyone can thrive.

While this role is primarily remote, candidates must reside within a 50-mile radius of either ITHAKA’s New York or Ann Arbor office to be considered. Periodic in-office attendance may be required.

The Role

We are looking for a motivated, detail-oriented Legal Operations professional and Paralegal to support the day-to-day work of ITHAKA’s Office of the General Counsel. Reporting to the Senior Legal Operations Manager, you will administer ITHAKA’s technology-enabled legal team’s systems–including the Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad); the Docusign e-signature system; and the Jira legal matter management system. You will help improve processes and workflows and support legal systems’ users across the organization. In addition, you will assist with routine corporate filings and legal drafting, template and clause library maintenance, research, and special projects. The Legal Operations professional and Paralegal will support work involving ITHAKA’s products and services, including JSTOR, Ithaka S+R, and Portico.

Responsibilities

Legal Technology Systems:

Serve as an administrator for the legal operations systems used by the Office of the General Counsel, including the Contract Lifecycle Management System (Conga Contracts, currently migrating to Ironclad), DocuSign, Jira, and other systems as needed.

Manage user accounts, handle training and troubleshooting, and communicate substantive changes to users for the legal technology systems. Perform day-to-day maintenance of template documents, clause libraries, dashboards, reports, inquiries, and other administrative tasks as requested.

Project Management and System Onboarding:

Coordinate onboarding of new users, departments, or groups to the Contract Lifecycle Management System and, as needed, help improve work flows for existing Contract Lifecycle Management System users.

Gather requirements, identify project participants, coordinate system configuration, and organize user testing and training as needed to meet users’ evolving needs, drive new user testing and training sessions.

Work with Legal, Finance, Enterprise Services, Business Systems, and other stakeholders to establish project priorities, phases, and schedules.

Coordinate and execute system migration activities, including gathering data requirements and preparing and cleaning data.

Documentation, Training, and Support:

Develop and update training materials, user manuals and training videos.

Conduct training sessions using methods suited to different users and learning needs.

Document and implement legal team policies and processes in a centralized location and update them as systems and practices change.

Oversee and respond to user support requests.

Respond to user requests about the Contract Lifecycle Management System in a dedicated Slack channel and provide timely support.

Corporate Filings:

Prepare and coordinate routine corporate filings to ensure ITHAKA remains in good standing.

Maintain a filing calendar, gather required information, prepare filing materials, coordinate submission, and keep records of completed filings.

Track deadlines and alert the appropriate attorney to issues requiring legal judgment or action.

Experience and Skills

Four years minimum relevant experience with Ironclad, as well as the following skills or abilities:

Excellent skills in analytical thinking, specifically the ability to identify and define problems, collect data, establish facts and develop substantial conclusions.

Exceptional organizational skills with an excellent sense of priority, urgency, and commitment to deadlines and an ability to listen, get clarification, and respond well to questions.

Ability to identify and resolve problems in a timely manner and analyze information skillfully with minimal supervision.

Ability to communicate effectively with members of other units in order to support their functions as well as to assist them in supporting the Legal unit.

Solid computer and technology skills, including proficiency with Microsoft Office products (Word, PowerPoint and Excel), Google Suite products (GDocs, GSheets, and Google Slides), Jira, Slack, and MS Teams.

This role is primarily remote and is open to candidates who live within 50 miles of ITHAKA’s New York or Ann Arbor office. Periodic attendance at the office may be required.

Work Authorization and Sponsorship

ITHAKA is not currently considering candidates who require any type of immigration sponsorship (additional work authorization or permanent work authorization) to work in the United States.

Compensation and Benefits

At ITHAKA we believe in openness and fair pay. Part of living those values is our commitment to clarity about salary ranges, so candidates know what to expect. The starting salary for this position ranges from $80,000–$95,000 per year. Starting pay may vary with job-related knowledge, skills, and experience. At present, our total compensation package for benefits-eligible employees includes medical, dental, and vision plans, an employer-paid 10% retirement contribution, paid parental and caregiver leave, 22 days of paid time off, 11 paid holidays, up to 12 sick days, wellness benefits, and more. Please note that ITHAKA, at its discretion, may make changes to its benefits programs from time to time.

Work for ITHAKA

We are committed to our organizational values of belonging, evidence, speed, teamwork, and trust. We take seriously the need for everyone to feel welcome. Belonging is one of our core values, and it shows in our vibrant culture. People from a wide range of backgrounds work at ITHAKA, and we believe that unique perspectives help us realize new insights and build better solutions.

We want to work with people who are passionate about ideas like these and who wish to contribute their perspectives and talents to ITHAKA’s mission. We enthusiastically welcome applications from people of all backgrounds and credentials. We want to hear your story and include your perspective in the transformative work we aim to do.

Learn more about Working at ITHAKA.

Apply Now

Although ITHAKA has physical offices in New York and Ann Arbor, Michigan, our employees are distributed across the continental United States. At this time, we’re not considering candidates who are unable to work and reside in the continental U.S.

Candidates may apply by submitting an application online through our career site, if you have any questions about your application, please contact us at careers@ithaka.org. ITHAKA is committed to providing reasonable accommodations, if there’s anything we can do to accommodate any portion of the application or hiring process, please contact us at accommodations@ithaka.org.

We are proud to be an Equal Opportunity employer. All qualified applicants receive consideration for employment without regard to identity or other status protected by law. We invite you to read our Equal Employment Opportunity Statement. ITHAKA cares about your privacy, learn more about our Applicant Privacy Notice.

Ready to apply?

You'll be redirected to ITHAKA's application page.