Administrative Coordinator

Position Title: Administrative Coordinator
Department: PUMA Works
Reports to: Director of PUMA Works
Compensation: Hourly starting range $18.00 - $25.00 per hour; Commensurate to Skills and Experience
Hours: Full-time Monday - Friday, 8:30am - 5:00pm, 40 hours per week

Benefits

• Three weeks of paid vacation
• Paid sick time
• Eight & a half paid holidays per year
• Two paid flexible holidays per year
• ICHRA Health Insurance Reimbursement
• 100% Employer Paid Dental & Vision Insurance
• 100% Employer Paid Life Insurance
• 100% Employer Paid Medical Clinic Membership or Cash Equivalent for employees and dependents
• Other benefits accrue over the first 3-24 months, including: additional paid vacation, 401k with company matching, and quarterly profit share.

Place of Work: Corporate Headquarters - 1730 South Street, Redding, CA 96001

Company Overview

Maas Energy Works is the leading developer and operator of agricultural waste-to-energy systems in the United States. The Company designs, develops, constructs, and operates biogas renewable energy generation systems, primarily on dairy farms. Our projects include anaerobic digesters, biogas-powered electric generation, and renewable natural gas upgrading.

Position Description

As a member of the PUMA Works team, the Administrator will be responsible for assisting the Technical Leads and Director with various administrative and project management tasks. A typical day is filled with billing, subscriptions, procurement, inventory, booking travel and assisting the Director with other administrative tasks. This role requires extensive communication between the other departments and external vendors. The selected candidate will have a keen attention to detail, be highly organized, have a strong ability to research and learn relevant information about the technological products we utilize and demonstrate effective written and verbal communication skills. Maas Energy Works is growing quickly and has many potential opportunities for career advancement.

Responsibilities

• Invoicing of contracts during project lifecycles.
• Drafting of purchase orders and invoices with an understanding of tax requirements and exemptions.
• Manage procurement, vendor subscriptions, and department inventory.
• Coordinate and book team travel.
• Coordinate efficiently with the team and any third-party contractors or consultants.
• Responsible for effectively updating the database and files with documents pertinent to projects.
• Create SOPs and processes for administrative tasks.
• Automate administrative tasks through AI assistance.
• Proactively complete tasks assigned and estimate effort required for each task.
• Adapt to shifting priorities, demands and timelines with an analytical and problem-solving approach.

Qualifications & Skills

• High school diploma or equivalent; two or more years of administrative, procurement, or office coordination experience preferred.
• Preferred experience in ClickUp (or similar) task management software.
• Proficiency with Microsoft Office Suite, including Excel, and Adobe Acrobat.
• Detail-oriented and highly organized.
• Self-motivated, forward moving, and a quick learner.
• Capacity to approach challenges with critical thinking and problem-solving perspective.
• Networking, automation or project management background is a plus.
• Must be proficient in English.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demand Requirements

Work Environment - Office Staff

This job mainly operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands - Office Staff

This is largely a sedentary role with some travel required. This would require the ability to walk up and down stairs, and to enter, travel in, and exit vehicles and airplanes.