Licensing Submission Coordinator
Required skills
- licensing submissions
- concept submissions
- retail licensing approvals
- ecommerce
- internal systems
- licensor guidelines
- SOPs
- Microsoft Office Suite
- Excel
- accuracy
Nice to have
- process improvement
Role summary
The Submission Coordinator is responsible for executing licensing submissions, including preparing, submitting, and tracking concept and print-on-demand (POD) materials for retail and e-commerce divisions. This role requires meticulous attention to detail, proficiency in Microsoft Office and Adobe Creative Suite, and the ability to manage tasks efficiently within defined timelines. The coordinator will communicate progress, handle revisions, and ensure adherence to licensor guidelines and internal SOPs. Flexibility to support cross-functional needs and workload surges is essential, alongside a collaborative and adaptable approach to work in a fast-paced environment.
Position Summary
The Submission Coordinator is responsible for executing licensing submissions. This role prepares, submits, and tracks concept and print-on-demand (POD) submissions.
Submission Coordinators are assigned to specific licenses while operating within a flexible model that allows for cross-support as submission volume and business needs require.
Essential Duties and Responsibilities
- Prepare and submit concept and pre-production materials for retail licensing approvals.
- Execute print-on-demand (POD) submissions for the ecommerce division.
- Process submissions across all stages prior to final production in alignment with established priorities.
- Track submission and approval statuses and update internal systems accurately.
- Follow licensor guidelines, submission requirements, and internal SOPs when preparing materials.
- Communicate submission progress, feedback received, and outstanding needs to the Licensing Trafficker.
- Support revisions, resubmissions, and rush submissions as directed.
- Perform work across multiple software applications, including Adobe Photoshop, Illustrator, and Microsoft Office.
- Identify errors, inconsistencies, or missing information and take corrective action prior to submission.
- Flex across licenses and teams to support workload surges, coverage needs, or physical sample processing.
- Participate in team meetings, training, and process improvement discussions.
- Maintain a collaborative, adaptable, and detail-oriented approach to work.
Minimum Qualifications
- Familiarity with Microsoft Office Suite, including Excel.
- Strong attention to detail and accuracy.
- Ability to manage assigned tasks efficiently within defined timelines.
- Clear verbal and written communication skills.
- Ability to learn and follow established workflows and submission standards.
Working Conditions
- Must be able to work in a fast-paced environment
- Office with open floor plan
- Business casual office attire
- Work is performed inside a temperature-controlled office building
Physical Requirements
- Sit, stand, bend, lift occasionally lifting
- Occasionally lift up to 25 pounds
- View and type on computer screens for long periods of time
Direct Reports
N/A
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
