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Legal Services, Law Firms

Scheduling Assistant (Entry Level)

Fort Lauderdale, FLOnsiteFull TimeJunior / Entry-levelPosted 12 days agoVisa sponsorship available

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Required skills

  • litigation
  • scheduling
  • depositions
  • mediations
  • court conferences
  • attorney calendar
  • client confirmation
  • document upload
  • Microsoft Office
  • multitasking

Nice to have

  • business scheduling
  • medical scheduling

Role summary

Morgan & Morgan, a leading personal injury law firm, seeks a full-time, onsite Scheduling Assistant to support attorneys in litigation. Responsibilities include scheduling depositions, mediations, and conferences, coordinating rescheduling, preparing notices, confirming events, communicating with clients, and managing documents. The role requires strong organizational skills, effective communication, multitasking abilities, and proficiency in Microsoft Office. Prior business or medical scheduling experience is preferred. This entry-level position offers a chance to gain direct experience within a legal team.

At Morgan & Morgan, the work we do matters. For millions of Americans, we’re their last line of defense against insurance companies, large corporations or defective goods. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights. Our over 6,000 employees are all united by one mission: For the People.

This role will work closely with a Paralegal and Legal Assistant on work pertaining to the litigation of a case. Successful candidates will be responsible for areas including but not limited to the following.

Pay is 21.00 p/h

Responsibilities:

  • Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.
  • Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.
  • Work closely with each attorney’s team to make sure that litigation events are coordinated on a timely basis and documented in each attorney’s calendar/file
  • Prepare formal Notices for events
  • Review each attorney’s Court docket to make sure that events are confirmed and on each attorney’s calendar on a timely basis.
  • Confirm scheduled events with clients.
  • Send letters to clients in a timely manner to ensure they are aware of upcoming events.
  • Help with overflow if needed.
  • Enter new roles in the system
  • Upload necessary documents to the client’s file

  • Performs other related duties as assigned to meet the needs of the business.

    • Qualifications:

  • High school diploma or GED is required; college preferred
  • Ability to communicate effectively with clients
  • Used to adapting in an ever-changing environment and handling multiple priorities
  • Excellent oral communication with an outgoing personality
  • Able to multitask and learn quickly
  • Must thrive in a team environment
  • Reliable and dependable
  • Excellent comprehension and critical-thinking skills
  • Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications
  • Organized
  • Familiar with Microsoft Office
  • Prior business/medical scheduling experience is preferred but not a prerequisite.

    This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

    • #LI-MP1

    Benefits

    Morgan & Morgan is a leading personal injury law firm dedicated to protecting the people, not the powerful. This success starts with our staff. For full-time employees, we offer an excellent benefits package including medical and dental insurance, 401(k) plan, paid time off and paid holidays.

    Equal Opportunity Statement

    Morgan & Morgan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    E-Verify

    This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

    Privacy Policy

    Here is a link to Morgan & Morgan's privacy policy.

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