Senior Project Manager - Events

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves nearly 100,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

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About the Role:

As a Senior Events Project Manager at Motive, you will help drive the execution of high-impact event initiatives by bringing structure, clarity, and momentum to cross-functional work. You will project manage various event formats—ranging from field marketing events to large-scale trade shows—and lead key components of larger experiential initiatives, ensuring stakeholders stay aligned on scope, timelines, dependencies, and delivery expectations.

In this role, you will work across Marketing, Sales, and external vendors to keep priorities moving, surface risks early, and improve how event operations get done. The right candidate is highly organized, detail-oriented, comfortable operating in a fast-paced environment, and able to balance executional rigor with flexibility when event logistics or priorities evolve.

What You'll Do:

• Manage project plans for event initiatives, including timelines, milestones, dependencies, budgeting, and clear ownership across stakeholders.
• Drive day-to-day execution of event logistics, venue coordination, promotional materials, and on-site operations to help ensure events are delivered seamlessly and with high quality.
• Identify project risks, logistical blockers, and gaps in process early, and proactively drive resolution with the right internal partners and external vendors.
• Communicate event status, run-of-shows, decisions, and action items clearly so teams have the context needed to move work forward.
• Improve event management workflows, documentation, and team coordination practices to support more efficient event execution over time.

What We're Looking For:

• 4+ years of experience working in an event specialist or event project manager role at a B2B company.
• Background in managing high-level cross-functional trade shows, field events, corporate sponsorships, or virtual experiences.
• Bachelor’s degree in Marketing, Hospitality, Business, Communications, or a related field, or equivalent practical experience.
• Proficient with Asana or similar project management tools, as well as Google suite, Figma, Glean, ChatGPT, and Digital Asset Management (DAM) systems. (Experience with event registration software like Zuddle is a plus).
• Foundational understanding of event timelines, run-of-shows, and general project management functions.
• Takes ownership of the production, logistics, and execution of event strategies defined by project drivers.
• Works within team OKRs and event budgets, influencing outcomes through high-quality project management and collaboration.
• Understands attendee needs and applies that understanding to event execution and the overall event experience.
• Communicates effectively to facilitate decision-making, remove blockers, and keep stakeholders informed pre-, during, and post-event.
• Proactively identifies operational inefficiencies or on-site execution risks and drives solutions to completion.
• Experience in event project management, field marketing, experiential marketing, or a similar cross-functional role.
• Experience managing multiple events simultaneously in a fast-paced environment with competing priorities and evolving requirements.
• Strong working knowledge of project management tools including Asana, Google Workspace, and spreadsheet-based tracking and reporting.
• Demonstrated ability to coordinate cross-functional stakeholders, manage third-party vendors, maintain accountability, and keep projects moving through ambiguity.

Pay TransparencyYour compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visitingMotive Perks & Benefits.The compensation range for this position will depend on where you reside. For this role, the compensation range is:

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

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The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.

All job postings are for existing vacancies. Please note; some interviews or new-hire training sessions may be held in person at one of our global offices.

Originally posted on Himalayas