Administrative Assistant

Priority will be given to the following designated employment equity groups: women, Indigenous Peoples\* (First Nations, Inuit and Métis), persons with disabilities and racialized persons\*.

• The Employment Equity Act , which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.
City:
Ottawa ; Montreal
Organizational Unit:
Aerospace
Classification:
AD-3
Tenure:
2 continuing positions (1 in Ottawa and 1 in Montreal)
Language Requirements:
Bilingual Imperative BBB/BBB
Work arrangements:
Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).
At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.
**Discover the possible**
Anything is possible at the NRC, named in 2025 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!
As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.
At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.
**The role**
We are looking for two (2) Administrative Assistants to support our Aerospace Research Centre (AERO). The Administrative Assistants would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.
The Administrative Assistants provide general administrative support within an NRC Research Centre or a corporate branch or program. Some of the duties of the position include: coordinating meetings (including events and seminars); making travel arrangements; preparing correspondence, reports and presentations; establishing and maintaining filing systems, supporting procurement related tasks and responding to routine enquiries.
At NRC, we know diversity enables excellence in research and innovation. We are committed to a diverse and representative workforce, an open and inclusive work environment, and contributing to a more inclusive Canadian innovation system.
This position will appeal to a person who is well organized and detail-oriented, and who enjoys working as part of team to deliver excellent client service.
**Screening criteria**
Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:
**Education**
Successful completion of secondary school according to provincial standards.
Post-secondary education in administration may be considered an asset.
For information on certificates and diplomas issued abroad, please see Degree equivalency
Experience

• Significant experience providing administrative support services such as making travel arrangements and processing claims, creating and maintaining files and data entry.
• Significant\* experience with MS Office suite products such as Word, Excel, PowerPoint and Outlook.
• Experience providing administrative support in procurement or purchasing, ideally in a public-sector or federal government environment.
• Experience using SAP software or another similar ERP system would be an asset.
• Experience in providing administrative support services at a senior management level would be an asset.
• Significant means a minimum of 2 years experience.

**Condition of employment**
Reliability Status
For a Reliability Status, verification of background information over a period of 5 years is required.
**Language requirements**
Bilingual Imperative BBB/BBB
Information on language requirements and self-assessment tests
**Assessment criteria**
Candidates will be assessed on the basis of the following criteria:
**Technical competencies**

• Demonstrates ability to support procurement and purchasing activities by following established procedures, maintaining accurate records, and ensuring compliance with organizational or federal requirements;
• Ability to perform data entry tasks with accuracy;
• Ability to manage a number of files in parallel, set priorities and meet deadlines.
• Ability to draft, proofread and edit documents and correspondence.
• Ability to gather and provide information, explain processes and respond to routine inquiries regarding administrative procedures.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
• Knowledge of administrative procedures and practices including calendar management, arranging meetings, making travel arrangements, processing travel claims would be an asset;

**Behavioural competencies**

• Management services - Client focus (Level 2)
• Management services - Results orientation (Level 1)
• Management services - Teamwork (Level 1)
• Management services - Initiative (Level 2)
• Management services - Communication (Level 2)

Competency Profile(s)
For this position, the NRC will evaluate candidates using the following competency profile(s): Management Services.
View all competency profiles
Compensation
From $49,665 to $65,854 per annum.
In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.
NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.
**Notes**

• In 2025, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• Preference will be given to Canadian citizens and permanent residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.

Please direct your questions, with the requisition number (25085) to:
E-mail: NRC.NRCHiring-EmbaucheCNRC.CNRC@nrc-cnrc.gc.ca
Telephone: 4506454208
Closing Date: 4 May 2026 - 23:59 Eastern Time
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