Coordinator of Championships and Alliances, Operations
Required skills
- athletics event planning
- project management
- SharePoint
- data management
- Word
- Excel
- PowerPoint
- office skills
- typing
- word processing
Role summary
The Coordinator of Championships and Alliances, Operations is responsible for the administrative requirements of selected championships and assisting with other sport committees. This role involves updating operations manuals, communicating with stakeholders, managing vendor relationships, and overseeing selection, seeding, and bracketing processes. The position requires strong project management, data management, and office skills, with extensive experience in SharePoint and proficiency in Microsoft Office Suite. Excellent communication and stakeholder focus are essential for liaising with various internal and external parties, including administrators, coaches, and the general public.
Job Function: General coordination of the administrative requirements of selected championships and assistance with the administration of other sport committees as needed; as well as project/core service duties as assigned. In addition, serve as liaison for selected governing sports committees and administer their respective championship.
Job Responsibilities
- Administer duties for assigned championships and sport committees, including updating operations manuals, preparing and disseminating communications to committee members, hosts, and membership, act as liaison for Short’s Travel for committee meetings and championships, and all selections and championships support.
- Administer departmental duties and responsibilities, including assistance to membership and general public pertaining to assigned championships, correspondence to internal and external contacts, and file maintenance and task assignments in SharePoint.
- Correspond (writing, telephone, videoconference) with administrators, coaches, student-athletes, officials, parents and the general public regarding various topics related to the NCAA championships.
- Serve as the department’s point person for various vendor relationships and related processes with internal staff, as assigned.
- Serve as staff liaison for selected governing sports committees and administer their respective championship. In addition, conduct the selection, seeding and bracketing process successfully by following established principles and guidelines.
- Serve as the Association’s liaison with selected national governing bodies or general sport leader, as assigned.
- Direct and supervise coordinators of officials for the sports and championships, as assigned.
- Other duties as assigned.
Job Requirements
- Education Required: High school diploma or equivalent. Bachelor's degree preferred.
- Minimum of one to three years of experience in athletics event planning and coordination.
- Project management experience. Ability to create complex documents in Word, Excel and PowerPoint from concept to final production.
- Excellent data management skills.
- Extensive experience with SharePoint.
- Excellent office skills, including accurate typing, word processing experience and ability to operate various office equipment.
- Excellent communication skills/etiquette.
- Estimated Travel Required: <10%
- This position will be based out of the national office in Indianapolis, Indiana. Current work environment is hybrid; 2 days in the office and 3 days are remote.
Key Competencies
- Effective Communication: Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.
- Teamwork: Can effectively work together with other people and collaborate to achieve a common goal or to complete a task in the most effective and efficient way.
- Stakeholder Focus: Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.
- Project Management: The discipline of planning, organizing, and managing resources to bring about the successful completion of a specific project.
- Attention to Detail: Allocates cognitive resources to achieve thoroughness and accuracy when accomplishing tasks, no matter how small or large.
Core Values
- Leadership: We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.
- Inclusion: We seek and incorporate different perspectives and experiences to drive innovation and impact.
- Communication: We commit to an environment of openness to build trust and make timely decisions.
- Collaboration: We work together, based on mutual respect, to lead and serve our stakeholders.
- Accountability: We take ownership for our actions and results to add value every day.
