Division Coordinator-Ophthalmology and Dentistry
Required skills
- EPIC
- New Innovations
- National Match Service
- SharePoint
- Word
- Excel
- PowerPoint
- provider schedules
- surgical schedules
- academic schedules
Nice to have
- Ophthalmology
- Dentistry
Role summary
The Division Coordinator provides administrative support to leaders in the Divisions of Dentistry and Ophthalmology in Delaware Valley. This role involves managing provider schedules, coordinating clinical and academic activities, maintaining databases, handling communications, processing travel and reimbursements, and assisting with new provider onboarding. The coordinator acts as a central point of contact, requiring knowledge of departmental functions and organizational structure. Proficiency in systems like EPIC and standard office software (Word, Excel, PowerPoint) is necessary, along with at least 3 years of relevant experience.
The Division Coordinator assists leaders by providing administrative support within the Divisions of Dentistry and Ophthalmology in Delaware Valley. Handles situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the Divisions’ leaders in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects.
Essential Functions:
Guide and process all aspects of the clinical and administrative schedules of the providers within the assigned divisions. This includes but is not limited to:
Building templates in the EPIC system and submitting to the enterprise templating team
Completing and submitting call schedules for providers
Submitting clinic cancellations, both planned and unplanned
Coordinating surgical schedules with outlook schedules
Supporting ROP program by tracking and scheduling patients
Coordinating academic schedules for providers and trainees.
Maintain all trainee record databases, including but not limited to, New Innovations, National Match Service, and SharePoint.
Manage administrative leader’s schedules with consideration to priorities and time efficiency.
Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line.
Coordinate business travel and process reimbursements including airline reservations, hotels, auto rentals and conference registrations for providers.
Assist with new provider onboarding, submitting tickets, planning orientation schedules, and ensuring all prerequisites are completed prior to start.
Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
Requirements:
High School diploma
Minimum 3 years of job-related experience required
Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children’s hospitals — Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida — along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships. Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive. Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued. Learn more at Nemours.org.
