Cybersecurity, Internet Services, Information Technology, Data Analytics

Executive Assistant

Lehi, UTOnsiteFull TimePosted 1 month ago

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Required skills

executive meetings
leadership activities
company events
CEO
CFO
CRO
global leadership team
calendar management
travel coordination
scheduling

Nice to have

tech environment
SaaS environment

Role summary

Netcraft seeks a highly organized and proactive Executive Assistant to support its global leadership team. This role involves not only traditional EA duties like calendar and travel management but also significant coordination of executive meetings, company events, and preparation of executive materials. The ideal candidate will possess exceptional organizational skills, strong judgment, discretion, and the ability to anticipate needs. Experience supporting senior executives in a fast-paced, global, or SaaS environment is preferred. This is a visible role requiring excellent communication and relationship-building skills, with a focus on ensuring leadership effectiveness and smooth execution of key activities.

About Netcraft

Netcraft is the global leader in cybercrime detection and disruption. We’re a trusted partner for three of the four largest companies in the world and many large governments. We've blocked over 225 million cyber-attacks to date, and we take down around 33% of the world's phishing attacks.

Our purpose and passion are focused on just one thing: protecting the world from cybercrime.

That passion shapes how we work, too. We’re proud of our talented team and the value each person brings, and we’ve built a workplace where people feel supported and inspired. From strong benefits and wellness programs to meaningful collaboration and team connection.

About the role

Netcraft is looking for a highly organized, proactive Executive Assistant to support members of our global leadership team and help keep key executive and company-wide activities running smoothly.

This role is a little different from a traditional Executive Assistant position. While calendar, travel, and day-to-day executive support will be part of the role, a significant focus will be on coordinating and preparing for important leadership activities including executive meetings, customer and industry meetings, and key company events.

You’ll be supporting six US leadership team members - including the CEO, CFO and CRO - plus one based in Australia, and partnering closely with our UK Executive Assistant who supports the UK-based leadership team members.

This is a highly visible role requiring excellent judgment, attention to detail, discretion, and the ability to anticipate what needs to happen before being asked.

What You’ll Do

Coordinate leadership team meetings, ensuring agendas, materials, logistics, and follow-up actions are organized and communicated.

Manage complex calendars and scheduling, balancing priorities across multiple time zones and business needs

Anticipate scheduling conflicts, logistical issues, and upcoming needs and resolve them proactively.

Coordinate domestic and international executive travel, including flights, hotels, ground transportation, itineraries, and schedule changes.

Assist with financial processes relating to the leadership team, including expenses and receipts.

Prepare executives for key meetings by ensuring they have the right materials, context, and logistics in advance.

Create, organize, and polish executive-level presentations, documents, agendas, and other materials.

Attend leadership meetings and take notes when needed

Track key deadlines, actions, and deliverables coming out of leadership meetings and proactively follow up with owners.

Partner closely with the UK Executive Admin to provide consistent support across Netcraft’s global leadership team, including covering during each other's time off

Support the preparation and organization of Town Hall meetings, including coordinating content, building and consolidating presentation decks, managing timelines, and working with presenters.

Handle sensitive and confidential information with a high degree of discretion.

Take on special projects and provide ad hoc support as and where needed.

What We’re Looking For

Previous experience supporting senior executives, ideally within a fast-paced, growing, or global organization. Previous experience in a tech/SaaS environment could be helpful but isn’t essential.

Exceptional organizational skills, and the ability to manage multiple and/or conflicting priorities smoothly.

Strong judgment and the confidence to independently prioritize, make decisions, and keep things moving.

Highly proactive — you naturally think several steps ahead and identify what needs to happen before being asked.

Excellent written and verbal communication skills

The ability to work effectively and build strong relationships with internal and external leaders, stakeholders, and key contacts

Excellent numerical ability and ability to work confidently with spreadsheets, expenses, card purchases, and other finances.

Strong experience preparing executive presentations and materials, particularly PowerPoint/Google Slides.

Experience coordinating complex domestic and international travel.

Comfortable managing schedules and priorities across multiple global time zones.

Ability to work with sensitive information while maintaining complete confidentiality and discretion.

Flexible and adaptable, with a willingness to jump in wherever needed, and a calm, positive and solution-focused mindset.

Comfortable operating in an environment where priorities can change quickly.

What success looks like

You’ll make the leadership team more effective by ensuring they are prepared, organized, and able to focus their time on the highest-impact work. Leadership meetings, travel, and other major executive activities will be well planned and run smoothly, with details anticipated rather than reacted to.

You’ll also build strong relationships across the business and become someone leaders can rely on, bringing structure to complexity and keeping important work moving.

The Rewards Package:

33 days vacation - includes national holidays which can be worked if you prefer

Generous enhanced family leave and pay

Enhanced company sick pay from day one of employment, with additional support after your first six months’ service

Equity Tracking Units allowing you to share in Netcraft's long term success (eligibility criteria apply)

Hybrid and flexible working options

401(k) Safe Harbor Plan with employer match

Comprehensive private health cover, including medical, dental, vision and life insurance

Meals, snacks, and drinks provided in the office

Two paid Learning & Development days per year plus access to learning resources such as Udemy and Coursera to support your career

Two Volunteering Days per year, to allow you to contribute to your wider community or charity

Spot reward bonus scheme to reward truly outstanding contributions

Employee Referral Bonus scheme

Diversity, Equity & Inclusion

This is deeply important to us. Through our ally network, we support under-represented groups and maintain a working environment free from bias, harassment, or discrimination. We encourage candidates from all backgrounds to apply.

We’re also happy to make adjustments to the hiring process to ensure every candidate can participate fully.

Please note: Netcraft does not accept unsolicited approaches from external recruiters.

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