Accounting & Finance Coordinator

Job Title: Accounting & Finance Coordinator

Department: Administration
Reports To: Accounts Payable Account Receivable Manager

FLSA Status: Non-Exempt (Hourly)
Location: Springfield, MA
Employment Type: Grant Funded Full-Time 

Salary: $25.00 per hour

About New North Citizens’ Council (NNCC)

New North Citizens’ Council is a community-based nonprofit organization dedicated to improving the quality of life for residents through education, workforce development, family support, and community services. NNCC is committed to equity, inclusion, and culturally responsive service delivery.

Position Summary

The Accounting & Finance Coordinator supports the AP/AR Manager with daily accounting operations, including financial data entry, payment processing preparation, reconciliations, grant billing, and recordkeeping. The position requires strong organizational skills, attention to detail, and proficiency in Excel to ensure accurate financial records and efficient accounting processes.

Essential Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)

Accounting & Financial Data Processing

• Enter and process financial information, including vouchers, vendor bills, bank interest, and check information.
• Review financial documents for completeness and accuracy before submitting them for processing.
• Organize, file, and maintain processed vouchers and supporting financial documentation.
• Assist the AP/AR Manager with routine accounting transactions and related administrative tasks.

Reconciliations & Grant Billing

• Reconcile automatic payments and payroll-related transactions against supporting records.
• Identify and report discrepancies to the AP/AR Manager for review and resolution.
• Prepare and process routine, less complex grant billings in accordance with established procedures.
• Maintain accurate documentation and supporting records for grant billing and reconciliations.

Administrative & Department Support

• Maintain organized electronic and physical accounting files.
• Manage office supply inventory, place orders, and monitor supply needs.
• Assist with financial reports, spreadsheets, and other administrative tasks as assigned.
• Maintain confidentiality of financial, employee, and organizational information.
• Support the AP/AR Manager in meeting accounting deadlines and maintaining efficient department operations.

Required Qualifications

• High School diploma or equivalent
• 1 year of accounting, bookkeeping, accounts payable, accounts receivable, or related financial administrative experience.
• Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and working with financial spreadsheets.
• Strong organizational skills and attention to detail.
• Ability to enter, review, and maintain financial information accurately.
• Familiarity with basic accounting principles and financial documentation.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive financial information professionally.

Preferred Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field.
• Experience using accounting or financial management software.
• Previous experience with financial reconciliations and payment processing.
• Experience supporting grant billing or financial operations in a nonprofit organization.

Core Competencies

• Accuracy & Attention to Detail
• Accounting & Financial Data Management
• Organization & Time Management
• Excel & Technical Proficiency
• Confidentiality & Professionalism
• Teamwork & Communication

Work Environment & Physical Requirements

• Work is primarily performed in a professional office environment.
• Duties involve regular computer use, financial data entry, document review, and filing.
• The position may require occasional standing, walking, bending, and lifting office supplies or files weighing up to 25 pounds.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Equal Employment Opportunity Statement

New North Citizens’ Council is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under federal, state, or local law.

ADA & Reasonable Accommodation Statement

NNCC is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).

At-Will Employment Disclaimer

Employment with NNCC is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, in accordance with applicable law.