nSCALE Verified

IT Services, Cloud Consulting, Management Consulting

Procurement Operations & ITAM Analyst

New YorkOnsiteFull Time$100,000–$160,000 /yrPosted 1 month agoVisa sponsorship available

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Required skills

procurement operations
IT asset management
vendor management
contract administration
purchase orders
invoice receipting
billing disputes
license reconciliation
usage data
license counts

Nice to have

Okta
SSO
identity platform
SaaS management tools
Zylo
Torii

Role summary

Nscale is seeking a Procurement Operations & ITAM Analyst to manage SaaS procurement, contract transactions, and software asset analysis. This role involves handling post-signature contract administration, managing purchase orders and invoices in NetSuite, and resolving billing disputes. The analyst will also build and maintain an inventory of software licenses, deployed, and used assets, reconciling license counts against SSO/Okta data and usage telemetry to identify optimization opportunities. The position supports access reviews for SOX/ITGC controls and delivers utilization/billing accuracy findings to inform renewal negotiations. The role requires 2-4 years of experience in procurement operations, IT asset management, or a related finance/operations role, with comfort in transactional work and data reconciliation. Experience with NetSuite or comparable systems is required, along with a process-building mindset. Okta, SaaS management tools, and high-growth environment experience are preferred.

About the Role

You'll be the operational and data engine behind Nscale's SaaS procurement function, managing contract transactions and building a clear picture of what's licensed and used across a portfolio of 150+ vendors. Your work will give the team the utilization and billing data it needs to make renewal negotiations fact-based.

Reporting to the Senior Manager, SaaS Procurement, you'll combine detail-heavy contract and invoice administration with software asset analysis. You'll help build the processes and systems that keep the portfolio accurate as it grows.

Location: New York, San Francisco, or Seattle

What You'll Do

Contract and Transaction Administration

Handle post-signature contract administration, including tracking redlines to close, keeping the contract repository accurate, and monitoring key dates.

Create and manage purchase orders for SaaS spend in NetSuite or its successor procure-to-pay platform.

Own invoice receipting and three-way matching, investigating and resolving discrepancies.

Resolve billing disputes directly with vendors, including overcharges, seat-count mismatches, and proration errors.

Software Asset Management

Build and maintain an inventory of what's licensed, deployed, and actually used.

Reconcile license counts against SSO/Okta login data and usage telemetry to identify unused and underutilized software before renewal.

Track true-up exposure and license compliance risks across the portfolio.

Own the system of record for SaaS assets and help establish it where needed, moving beyond spreadsheets at this vendor scale.

Support access reviews and evidence requests where license and access data intersect with SOX/ITGC controls.

Renewal Support

Deliver utilization and billing-accuracy findings to the Senior Manager early enough to inform each renewal negotiation.

What We're Looking For

2-4 years of experience in procurement operations, IT asset management, vendor management, or a comparable operations or finance-adjacent role.

Comfort with both transactional work, such as invoices, purchase orders, and disputes, and analytical reconciliation of usage data and license counts.

Working knowledge of NetSuite or a comparable ERP or procure-to-pay system.

An organized, self-directed approach, with the ability to build processes rather than only follow existing ones.

Nice to Have

Experience with Okta or a similar SSO/identity platform. You won't need to administer it, but you will pull and reconcile its data.

Exposure to SaaS management tools such as Zylo, Torii, Flexera, or similar platforms.

Experience in a high-growth or pre-IPO environment where processes are still being built.

What we can offer you

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months. 🚀

Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed. ✨

Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support.

Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation.

Salary Range$100,000—$160,000 USD

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.Nscale does not accept unsolicited candidate submissions from recruitment agencies.

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