New Matters Specialist
Required skills
- detail-oriented
- well-organized
- new matters
- conflict searches
- billing system
- intake forms
- engagement letters
- correspondence
- file set up
- attorneys
Nice to have
- law firm setting
- Juris
- Aderant
- conflict checks
Role summary
A mid-size law firm is seeking a motivated and detail-oriented New Matters Specialist to join their team. This role involves opening new files, running conflict searches, reviewing intake forms and engagement letters, and preparing correspondence. The specialist will collaborate with paralegals and attorneys to ensure a smooth case transition and provide backup coverage for conflict searches. Key responsibilities include maintaining accuracy, managing multiple projects with competing deadlines, and upholding client confidentiality. Proficiency in Microsoft Office and strong organizational, communication, and critical thinking skills are essential. Previous law firm experience is beneficial.
Mid-size law firm with 26 offices nationwide is looking for a motivated self-starter who is detail-oriented and well-organized to help on our New Matters team with the process of opening new files and running conflict searches.
O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Essential Duties and Responsibilities:
· Setting up new files in the billing system for all offices nationwide
· Review new intake forms for accuracy and completion
· Following up on missing or inaccurate forms
· Reviewing engagement letters
· Preparing and distributing correspondence related to the new matter. Update existing file set up information as needed
· Working with other staff members, such as paralegals and attorneys, to ensure a smooth transition into the new case.
· Back up coverage for processing requests for conflicts searches
· Assist with projects as needed and other duties as assigned
· Proficiency in Microsoft office
· Strong attention to detail and proofreading necessary
· Excellent time management and judgement skills
· Ability to work well in a team environment and independently
· Ability to handle a large volume of work while ensuring a high level of accuracy
· Able to manage multiple projects with competing deadlines and priorities
· Strong organizational and critical thinking skills
· Effective verbal and written communication skills
· Previous work history in a law firm setting is beneficial, but not required.
· Must be committed to providing superior customer service to attorneys while producing a high-quality work product
· Maintaining confidentiality of client information is paramount.
· Experience running conflict checks is a plus
· Experience with Juris or Aderant is a plus
·
Salary: $48,000 - $60,000
- Health Care Plan (Medical, Dental, & Vision)
- 401(k) Retirement Plan
- Life Insurance (Basic, Voluntary, & AD&D)
- Paid Time Off (Vacation, Sick Leave, & Company Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
- Free Food & Snacks in Office
- Wellness Resources
- Commuter Benefits
Why Join our Firm?
- Collaborative and supportive team environment
- Opportunities for professional growth and skill development
- Competitive compensation and benefits package
