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Ogilvy Health US Verified

Project Coordinator

New York, NYHybridFull Time$40,000–$85,000 /yrPosted 2 days ago

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Required skills

  • Project Coordinator
  • pharmaceutical AOR account
  • healthcare advertising
  • detail-oriented
  • process-driven
  • collaborative team
  • track projects
  • adherence to project timelines
  • milestone dates
  • update timelines

Nice to have

  • Previous project management experience
  • project planning experience

Role summary

Ogilvy Health is seeking a Project Coordinator for a large-scale, fast-paced pharmaceutical AOR account. This role involves driving seamless project execution, process improvement, budget management, and resource allocation within the agency's Project Management Office. The coordinator will track projects, ensure adherence to timelines and budgets, coordinate regulatory submissions, manage financial and digital workflow systems, and facilitate team communication. The ideal candidate is detail-oriented, process-driven, and proficient with MS Suite and generative AI technologies. This hybrid role offers an opportunity to learn healthcare advertising and project management in a dynamic agency environment.

OGILVY HEALTH: WE INSPIRE PEOPLE AND BRANDS TO IMPACT THE WORLD

Guided by this vision, Ogilvy Health, part of WPP, combines borderless creativity, scientific precision, cultural fluency, and AI-enabled capabilities to build healthcare's most influential movements. We believe the future belongs to those who can seamlessly blend human ingenuity with emerging technologies, using AI not simply as a tool, but as a catalyst for deeper insights, faster problem solving, and more impactful work. We drive measurable impact and category-defining growth for brands ready to shape what's next. Our approach is powered by fearless creativity that dares to be different, sparks emotional connections, and inspires action, ensuring cultural resonance. Scientific precision translates complex data into stories that resonate, while our impact-obsessed mindset focuses on delivering real-world outcomes.

For more information on us, visit OgilvyHealth.com, or follow Ogilvy Health on LinkedIn, Instagram, Facebook, X, and Threads.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

About the Role

At Ogilvy Health, our Project Management Office drives seamless project execution, process improvement, budget management, and resource allocation across the agency. Our Project Managers assemble and lead diverse teams, ensuring projects adhere to established workflows, schedules, and budgets, ultimately delivering exceptional results for our clients. We're currently seeking a highly organized and motivated Project Coordinator to join a large-scale, fast-paced pharmaceutical AOR account. This dynamic role offers an exciting opportunity to learn the intricacies of healthcare advertising and project management in a vibrant agency environment where no two days are alike. The ideal candidate is a detail-oriented, process-driven self-starter eager to contribute to a collaborative team.

What You’ll Do

  • Track projects through agency from implementation to execution stages
  • Support adherence to project timelines by working with the team to meet milestone dates for project completion by their deadlines
  • Update timelines, resource plans, and status documents for agency as needed
  • Coordinate submissions for regulatory review and handoff to Regulatory Operations
  • Perform administrative oversight of projects via financial and project management systems
  • Monitor and route jobs through digital workflow system to ensure that they stay on task and on time
  • Maintain and archive clean historical record of project workflow
  • Schedule and assist SPMs/PMs in facilitating internal status meetings and reviews
  • Keep teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings
  • Advocate and champion agency processes
  • Develop strong and positive working relationships with team members and project stakeholders, while maintaining adherence to objectives, process, and timelines

    • What You’ll Need:

  • Previous project management and project planning experience a plus
  • Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional
  • Ability to collaborate closely with others in a team environment under tight deadlines in a fast-paced environment
  • Outstanding communications (written and verbal) and interpersonal skills
  • Detail-oriented and proactive problem-solving skills
  • AI Fluency: Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies. Ability to adapt to new tools and integrate AI responsibly into day-to-day work is expected.

    • How We’ll Support You

    Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

    The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.

    Pay Range$40,000—$85,000 USD

    At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

    We believe in building powerful teams with purpose – and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

    Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

    If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.

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