Administrative Support Specialist I-Sr 633155
Required skills
- Resume
- Cover Letter
- professional references
- High School/GED
- clerical experience
- customer service experience
Nice to have
- computers
- processing software
- telephone etiquette
- international students
Role summary
This Administrative Support Specialist role at the Watson Graduate School of Management supports the MBA Program's operations and student experience. Responsibilities include providing high-level administrative support to leadership, coordinating events such as Advisory Board meetings, networking events, and award ceremonies, and assisting with operational tasks like travel coordination and payroll setup for Graduate Teaching Assistants. The role requires strong organizational skills, the ability to manage multiple priorities in a fast-paced environment, and excellent customer service, particularly with international students. A Bachelor's degree and prior clerical/customer service experience are preferred.
Campus
OSU-Stillwater
Contact Name & Email
Jeannette Parrish, jeannette.parrish@okstate.edu
Work Schedule
Monday-Friday, 8am-5pm with occasional evenings and weekends for special events.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$15.00 - $20.00
Hourly
Special Instructions to Applicants
Please include: a Resume, Cover Letter, and Contact Information for three professional references.
About this Position
Join the Watson Graduate School of Management and play a vital role in shaping an exceptional Graduate student experience. This dynamic position serves as the operational hub for the MBA Program, providing high-level administrative support to Graduate school leadership while helping deliver impactful programs, events, and services that contribute to student success.
As a key member of the team, you will collaborate with the WGSM Director, MBA Program Director, MBA Program Manager, MBA Program Advisor, and MBA students to ensure the seamless execution of daily operations while providing primary event support for MBA events, including Advisory Board meetings, employer networking and student engagement events, orientation, case competitions, and the Graduate Awards Luncheon. You will also contribute to milestone experiences such as the Graduate Hooding Ceremony, professional development programs, and campus-based career fairs.
This role is perfect for someone who thrives in a fast-paced environment, enjoys building relationships, and excels at managing multiple priorities. From coordinating travel and processing reimbursements for academic leadership to supporting payroll setup for Graduate Teaching Assistant assignments, you will play an important role behind the scenes while making a visible impact on students, faculty, and alumni.
Required Qualifications
- High School/GED (degree must be conferred on or before agreed upon start date)
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Administrative Support Specialist I - HS/GED and 1 years of clerical/customer service experience.
Administrative Support Specialist II - HS/GED and 2 years of clerical/customer service experience.
Administrative Support Specialist Sr - HS/GED and 3 years of clerical/customer service experience.
Post-secondary education may substitute for years of required experience.
Preferred Qualifications
- Bachelor's
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Bachelor's degree and two to three years of clerical/customer service experience
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Skills, Proficiencies, and/or Knowledge:
Familiarity with computers and processing software, telephone etiquette and interacting with international students.
