Senior Care

Business Office Coordinator - Office Manager

Gahanna, OHOnsiteFull TimeManager / Head$20–$23 /hrPosted 2 days ago

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Required skills

payroll
human resources administration
Resident Trust Fund
accounting functions
new hire orientation
fingerprinting
background check
licensure verification
reference checks
employee files

Nice to have

post-secondary education
marketing experience
human resources experience
Notary Public
Ulti Pro software
Word

Role summary

The Business Office Coordinator is responsible for daily business office operations, including payroll processing, human resources administration, managing the Resident Trust Fund, and other accounting functions. This role involves processing bi-weekly payroll, conducting new hire orientations, maintaining employee files, managing worker's compensation and OSHA logs, and handling termination processes. The coordinator also supports unemployment claims, collects schedules, codes invoices, reconciles bills, manages petty cash and resident funds, and maintains office supplies and the Medical Supply Ordering System. A preferred candidate will have post-secondary education with marketing or HR experience, and potentially a Notary Public certification. Experience with UltiPro software is strongly preferred but not required. Proficiency in Word and Excel is also preferred.

Overview

The Business Office Coordinator is responsible for the daily business office needs including payroll, human resources administration, Resident Trust Fund, and other accounting functions.

Rate: $19.50 - $23/Hour based on experience

Responsibilities

Process bi-weekly payroll.

Provide new hire orientation including paperwork, fingerprinting, background check, licensure verification, and reference checks.

Maintain and audit employee files.

Maintain worker’s compensation system, background check log and OSHA log.

Complete new hire and termination processes.

Provide support and follow through with unemployment issues.

Collect and maintain elder assistant schedules for state documentation purposes.

Code invoices and billing; reconcile benefits bills

Ensure applications and marketing materials are easily available.

Reconcile petty cash and resident funds monthly.

Maintain attendance and tardy system documentation

Ensure postage is readily available.

Maintain and order office supplies.

Maintain the Medical Supply Ordering System including new hire entry, monthly billing, and non-clinical product entry.

Be the corporate business/support liaison.

Performs any other duties as assigned

Qualifications

Education: Prefer post-secondary education with marketing experience or human resources experience.

Licensure/Certification: Notary Public, preferred, not required

Experience: 1-5 years related work experience. Payroll experience strongly preferred ideally with Ulti Pro software, but not required

Computer Skills: Word, Excel, UltiPro, but not required.

Apply today and begin a meaningful career as an Business Office Coordinator at Otterbein!

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