Bid Writing Specialist

Job Description

Title: Bid Writing Specialist 

Supervisor: Business Process Manager

Department: Project Management

FLSA Status: Non-Exempt/Hourly

Summary/Objective

In this role, you will identify opportunities for bid submission, develop bid-winning strategies, conduct research, write and edit proposal, negotiate with stakeholders and collaborate with other teams to ensure bid security.

Essential Functions

• Work alongside management and the bid team to develop bid strategies, competitive advantages and win themes.
• Work closely with project managers, design managers, estimators, and senior personnel.
• Identify opportunities for bid submissions and raising them with the management team.
• Conduct research and brainstorming key points to include in the bid.
• Craft persuasive and detailed proposals.
• Conduct team briefings once bids have been secured.
• Ability to write succinct and compelling content. Ensure consistency of style, content, and message throughout. 
• Proofread, edit, challenge and sense check the bid narrative.
• Identify key win themes, issues, and expectations.
• Coordinate the responses of other business departments where appropriate.
• Review and edit bid material, researching material for inclusion where needed.
• Develop additional/supporting materials, such as diagrams or process maps, for inclusion in responses.
• Ensure responses are compliant with the contract requirements and incorporate the latest developments, legislation, and best practice. Analyze and respond to pre-qualifications, requests for information (RFIs), registrations of interest (ROIs).
• Update and maintain library of proposal documents and other information on internal database.
• Develop good relationships with other member of the bid team and the contributing subject matter experts.
• Be accountable for the overall quality of bid submissions.
• Contribute to process improvement.
• Perform other duties as reasonably assigned.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills
• Excellent organizational and leadership skills

• Good analytical/critical thinking 

• Strong teamwork and interpersonal abilities.
• Deadline-driven and committed to excellence.
• Excellent industry knowledge and a willingness to keep up with trends.
• Strong communication skills

Competencies and Basic Requirements

• Bachelor’s degree in Engineering, Construction, or another relevant discipline is preferred. 
• Bachelor’s degree in Management or English is required.
• Experience as a bid writer is preferred

Supervisory Responsibility

This position will not have any supervisory responsibilities. 

Work Environment

This job operates in a profession office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

No travel is expected for this position.