Payroll Specialist
Required skills
- Payroll Specialist
- Time and Attendance
- Weekly Payroll
- Payroll Records
- Employee Status Changes
- Payroll Deposits
- Tax Withholdings
- Wage Garnishments
- PTO
- Voluntary Deductions
Nice to have
- Human Resources
- Business
- Labor Law
- Employment Equity Regulations
- Accounts Payable
Role summary
Cavco is seeking a Payroll Specialist to support its Corporate Payroll function. This role involves managing weekly payroll activities, processing time and attendance, and maintaining accurate payroll records. Responsibilities include handling employee status changes, analyzing payroll data, generating reports, and reconciling payroll transactions such as deposits, tax withholdings, and deductions. The specialist will also respond to government agency notices, ensure compliance with policies, and assist with training payroll clerks. A strong understanding of HR functions, payroll practices, and MS Office proficiency is required, with exposure to labor law being preferred.
ABOUT THE ROLE
The Payroll Specialist supports the Corporate Payroll function, completes time and attendance and manages weekly payroll activities. This function supports Cavco’s payroll and collects payroll data to maintain accurate payroll records. They handle processing of employee status changes, analyzes payroll and employee expenses, create on-going month-end, quarterly, and year-end organization reports; and performs other rated duties as assigned. The Payroll Specialist may audits payroll information for accuracy, reconcile payroll deposits, tax withholdings, wage garnishments, PTO status and voluntary deductions. Participates in problem solving and special projects within the Payroll Department.
ESSENTIAL DUTIES & RESPONSIBILITIES
• Assist with all internal Payroll / HR inquiries or requests.
• Prepare responses to notices from government agencies regarding employee tax filings.
• Assures that payroll-related transactions are processed in compliance with external and internal policies.
• Performs actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary.
• Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing.
• Screens time-worked inputs for calculating, coding, or other errors.
• Monitors computer reports alerting Payroll Clerks to problems or errors.
• Reconciles errors and maintains payroll records.
• Reviews and processes payroll adjustments, including vacation, sick, and other time off.
• Generates accrual entries, as required.
• Fields and responds to payroll inquiries and resolves discrepancies as required.
• Maintains knowledge of rules and laws which govern the payroll administration practices.
• Assists with training of Payroll Clerks.
• May prepare Accounts Payable check requests as necessary.
MINIMUM QUALIFICATIONS
• Associate degree in Human Resources, Business or equivalent experience in Payroll and HR support
• 2 years of experience as an HR Payroll (essential).
• Exposure to Labor Law and employment equity regulations.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem solving skills.
• Meticulous attention to detail.
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