Financial Services, Fund Administration, Private Equity

Management Company Operations Manager

Boston, MAHybridFull Time$130,000–$180,000 /yrPosted 1 month agoVisa sponsorship available

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Required skills

intercompany settlement
portfolio company billing
accounts payable
NetSuite
reconcile
Excel
W-9
W-8
1099 preparation
collections

Nice to have

financial services
private equity
alternative investments
professional services
reimbursable expense module

Role summary

Petra Funds Group seeks a Management Company Operations Specialist to support its finance team. This full-time role focuses on recurring intercompany settlement, portfolio company billing, and accounts payable processes. The specialist will monitor intercompany balances, prepare and issue invoices, manage accounts receivable, and reconcile transactions. Responsibilities also include maintaining vendor records in NetSuite, processing accounts payable, and handling vendor tax documentation. The ideal candidate has 5-10 years of experience in AP, billing, or intercompany settlement, preferably in financial services or private equity, with strong NetSuite and Excel skills. The position requires independent work and professional communication with external stakeholders. The role is hybrid, with a preference for candidates on the East Coast available during U.S. Eastern business hours.

Petra Funds Group is a single source provider for the fund administration and fund infrastructure needs of Private Equity and Debt Funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us.

Petra is made up of highly experienced professionals across the US and Europe. In a business where accuracy and timeliness are paramount, having a deep bench who have spent years working inside of asset managers is what truly differentiates us.

Our foundation is built on trust, experience, and uncompromising accuracy. Our people are experts. We work collaboratively. We are relentless in our process and put attention to detail first.

The Management Company Operations Manager is a full-time, dedicated resource supporting the management company finance team across recurring intercompany settlement, portfolio company billing, and accounts payable processes. The role executes these processes accurately and on schedule, taking day-to-day direction from a single point of contact in Corporate Finance. Location is open, with a preference for candidates in Boston or elsewhere on the East Coast; availability during U.S. Eastern business hours is required.

Responsibilities:

Monitor intercompany balances between the management company and the funds, identifying amounts due and preparing the supporting detail behind each balance

Prepare and issue intercompany invoices and facilitate the settlement process through to cash movement, on a quarterly cycle or as directed

Own the intercompany and receivable accounts on the management company balance sheet, keeping every balance supported, current, and explainable at any point in the quarter

Maintain schedules that trace every invoiced balance to the underlying transaction-level detail and to the general ledger

Prepare portfolio company invoices for reimbursable professional fees and travel expenses, and for monitoring and other ancillary fees, for internal review prior to issuance, on a quarterly cycle or as directed

Issue approved invoices to portfolio companies and maintain complete supporting documentation for each

Maintain accounts receivable aging reports across portfolio company and fund balances

Own the collections process end to end, including direct follow-up with portfolio company and fund contacts, escalation of past-due balances, and pursuit of open items through to resolution

Own the outcome, not just the report: drive outstanding accounts receivable balances down quarter over quarter and prevent unbilled activity from accumulating

Reconcile billed amounts to the underlying expense detail and to recorded receivable balances

Prepare new and updated vendor and other entity records in NetSuite and in the accounts payable platform

Allocate invoices for payment within the accounts payable platform and submit them for approval

Obtain and maintain vendor W-9 and W-8 documentation

Maintain vendor tax data throughout the year and prepare the annual 1099 population for review and filing

Qualifications:

5-10 years of experience in accounts payable, billing, or intercompany settlement, ideally within financial services, private equity/alternative investments, or professional services

Hands-on NetSuite experience required, including the reimbursable expense module, vendor and entity record maintenance, transaction entry, and reporting

Demonstrated ownership of balance sheet accounts, including reconciliation and explaining period-over-period movement

Experience building and maintaining accounts receivable aging reports, with a track record of driving collections to resolution

Strong Excel skills, including reconciling detailed transaction populations to summary balances

Experience preparing and issuing invoices (intercompany, portfolio company, or client-facing) with full supporting documentation

Familiarity with vendor tax documentation (W-9/W-8) and annual 1099 preparation

Clear written and verbal communication skills, with experience representing a firm professionally in direct contact with external stakeholders

Ability to work independently against a recurring calendar (monthly or quarterly close) with limited supervision

Salary Range:

At Petra Funds Group, we are committed to transparency and equity in our hiring practices. The compensation range for this position is $130,000 - $180,000 per year. This range represents the base salary only. Actual pay will depend on factors such as qualifications, experience, and skills.

How We Care

We believe people do their best work when they feel supported — personally and professionally. That’s why we offer a comprehensive benefits package that reflects our commitment to your well-being. Our perks include:

90% covered medical, dental, and vision insurance premiums to help you stay healthy without financial strain.

Fully funded Health Savings Account (HSA) employer contributions up to the IRS maximum — available to employees enrolled in our high-deductible health plan. *

401(k) employer match at 100% of your contributions up to 5% of compensation, with immediate vesting, so you start building long-term savings right away.

Flexible paid time off to recharge, travel, or take care of what matters most.

Generous holiday calendar to ensure you have time to rest, reflect, and celebrate throughout the year.

Hybrid work environment that offers flexibility and supports work-life balance.

*Funded amount is prorated for new hires.

What We’re Proud Of

We’re proud of many milestones, but we’re especially honored by the recognition we’ve received for our workplace experience:

Certified Great Place to Work®, based on direct feedback from our employees about trust and overall culture.

Fortune Best Medium Workplaces™ and Best Financial Services & Insurance Workplaces™, highlighting our commitment to building an environment where people thrive.

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