Coordinator-Rehab Office
Required skills
- High School Diploma
- Administrative Management
- Clerical Services
- Housekeeping
- Therapist Licenses
- Clinical Education
- Department Maintenance
- Hydrocollator Units
- Stocking Supplies
- Ordering Supplies
Role summary
Powerback is seeking a Rehab Office Coordinator to support the Director of Rehab in administrative management. This role is responsible for clerical, housekeeping, and administrative services within assigned accounts. Key duties include managing therapist licenses and in-services, tracking PPDs and physician orders, maintaining department supplies and equipment, conducting chart audits, orienting new staff, coordinating per diem schedules, tracking productivity, submitting billing, and scheduling patients. The position requires a high school diploma and may prefer a Nursing Assistant certification. This role is crucial for ensuring the smooth operation of the rehabilitation department and compliance with all relevant laws and regulations.
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over four decades of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
- Benefits: We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members.
- Paid Time Off: We offer generous paid time off to Full-Time and Part-Time team members.
- Support for New Grads: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
- Continuing Education: Keep growing with free CEUs through Medbridge.
- H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
- Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities
The Rehab Office Coordinator assists the Director of Rehab in the administrative management of the rehabilitation department. The Rehab Office Coordinator is responsible for all clerical, housekeeping, and administrative services in their assigned account(s).
1. Ensures all therapist and assistant licenses are current and posted.
2. Assists therapy staff in identifying and removing barriers to treatment and providing clinical education to meet the needs of the patient.
3. Completes all department maintenance including cleaning of all mats and equipment, monitoring temperature of hydrocollator units, ensuring any mechanical checks or calibrations are completed according to schedule, emptying laundry, stocking supplies and clean laundry, ordering supplies under the direction of the Director of Rehab.
4. Ensures therapists are current for all mandatory and/or required in-services.
5. Tracks and ensures all rehab staff are current for PPDs.
6. Tracks physician orders and signatures.
7. Tracks annual screens and notifies therapists.
8. Review QIR monthly for changes and report to Director of Rehab.
9. Completes technical audits of charts ensuring all documentation is present. Mails and tracks return of initial evaluations and certifications.
10. Under the direction of the Director of Rehab orients all new staff to the center and department.
11. Tracks due date of all merit reviews, distributes and collects feedback for performance reviews as directed by the Director of Rehab.
12. Coordinates scheduling of all per diem/casual staff under the direction of the Director of Rehab.
13. Tracks productivity and efficiency.
14. Submits billing.
15. Under the direction of therapists coordinates patient scheduling with nursing.
16.Responsibilities may include providing "Client related" and "Non-Client related" services to patients as directed by Therapists and Assistants within the parameters of:
1. State practice laws;
2. Local, state, and federal laws and regulations;
3. Reimbursement rules and payor policies;
4. Professional standards of practice and codes of ethics.
17. Performs other related duties as required.
Qualifications
1. The Rehab Office Coordinator must possess a minimum of high school diploma or equivalent.
2. Certification as a Nursing Assistant is also preferred (unless required by state).
Posted Salary Range
USD $16.00 - USD $18.65 /Hr.
