Proof Verified

Web3, Blockchain, NFTs, Digital Collectibles

Operations Service Specialist (Southfield, MI)

Southfield, MIOnsiteContractEntry-level (exp-based)$41,600–$45,760 /yrPosted 1 month ago

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Required skills

Service of Process
E-Filing
chat
timeline
service-level agreements
organizational change
empathy
quality policies
user experience
written communications

Nice to have

legal
real estate
consulting

Role summary

Proof, a legal tech company founded in 2017, is seeking an Operations Service Specialist in Southfield, MI. This full-time, onsite role focuses on ensuring a smooth experience for server partners and clients by responding to inquiries via chat, managing job completion, and identifying process improvements. The ideal candidate has 1+ years of experience in service of process or a related field, strong collaboration and communication skills, proficiency in Google Suite and Excel, and an adaptable attitude. A legal or real estate background is preferred. The compensation range is $37,440 - $45,760 annually, with benefits including medical, dental, vision, 401K, and flexible time off.

Location: Full Time in Person in Southfield, MI

About Us

We're Proof, a high growth company in the legal tech industry founded in 2017. We've built a best-in-class legal services platform used by thousands of law firms with a sustained average growth rate of over 10%. Our marketplace platform helps law firms and pro se parties access more efficient, transparent, and accessible legal services that are not traditionally available to everyone. Our primary services are Service of Process and E-Filing. We currently support over 3,000 law firms throughout the US and countless pro se parties.

We welcome people from all backgrounds who seek the opportunity to help build a future where access to legal services is readily available, affordable, and efficient. Work with us if you have the curiosity, passion, and collaborative spirit to achieve the fundamental change in an outdated industry.

About the Role

As an Operations Service Specialist on the Operations team, you will work closely with our teams to ensure a smooth and accurate experience for both our server partners and our clients.

Key Responsibilities

Respond to independent server partner and client questions, concerns and feedback via chat to deliver quality service

Ensure the successful completion of platform jobs through dedicated timeline and prompts that ensure service-level agreements

Adapt quickly in a fast paced environment where you will actively participate in and influence organizational change and improvements

Core Objectives

Lead with empathy to drive a high standard of service quality

Ensure successful completion of platform tasks, delighting both clients and providers

Implement tailored quality policies and adapt swiftly in a fast-paced environment

Collaborate internally to enhance user experience and contribute to market growth

What you will do

Exercise best judgment to provide clear and professional written communications to independent service partners and clients on our platform

Work in a support role, cross training for similar positions as needed

Be the voice of the customer

Consistently create an exceptional experience with each contact

Observe, review, and analyze processes to identify inefficiencies and work with a Team Lead and co-workers in similar roles for areas of improvement

Cultivate success through managing efficient operations and user experience

Identify, solve, and escalate platform issues and opportunities

Qualifications

1+ years of professional work experience in the service of process industry or a related field (consulting, operations, strategy)

Accustomed to documenting your work as you go and communicating with a cross-functional audience

Strong collaboration and partner management skills - building deep, trust-based relationships with independent contractor server partners

Strong time management, organization, communication, and administrative skills

Strong Excel/Google Sheets & PowerPoint/Google Slides skills

Ability to prioritize and execute on multiple projects within stated deadlines

Adaptable attitude towards change and comfort working in a fast paced environment

Experience with high volume work load

Proficiency in MacOS, Google Suite (Gmail, Sheets, Docs, Slides), and camera enabled virtual communication

Experience in legal and/or real estate background preferred

A full 8 hours of actual work time (excluding lunch breaks) is expected each workday

Compensation

Anticipated compensation range of $41,600 - $45,760 paid on an hourly basis, eligible for overtime earnings.

Eligible to participate in company bonus plan

Benefits

Full-time, hourly position

Medical, dental, vision, disability insurance, and 401K available

Flexible time off (paid planned and sick time, and paid holidays)

Two work-from-home days per month

Equipment provided

This is an onsite role located in Southfield, Michigan

E-Verify

This company participates in E-Verify, for more information view the Participation and Right to Work Posters.

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