Coordinator Office Management
Required skills
- office supplies
- office equipment
- shipments
- meetings
- calendar management
- travel arrangements
- expense processing
- visitor access
- health and safety
Nice to have
- facility management
- international company
Role summary
PSI is seeking an Office Management Coordinator to join their dynamic global team. This role involves managing office supplies, equipment, mail, and shipments. Responsibilities include organizing meetings, coordinating business travel, handling visitor access, and providing administrative support to management. The position requires strong communication and organizational skills, with an ability to multitask and problem-solve proactively. Prior experience in office administration and international companies is preferred. This role is crucial for supporting the smooth operation of the office and contributing to challenging projects within the clinical research field.
Office Management Responsibilities:
- Handles the purchase and inventory of office supplies
- Provides basic maintenance of office equipment
- Handles incoming and outgoing mail and shipments
- Organizes office meetings and events, maintains meeting rooms calendar
- Assists with business travel arrangements including bookings, documentation, and expense processing
- Receives and routs incoming calls, visitors, couriers, and correspondence
- Liaises with facility management vendors
- Provides administrative support to the Office/Country Manager and other departments as instructed by the Country Manager
- Supports signature flow for non-operational documents
- Manages visitor access according to PSI policies
- Assists with health and safety initiatives in the office
- College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills and abilities.
- Equivalency is defined as a minimum of 2 years’ experience in office administration
- 3 years of administrative experience
- Prior experience in an international company is a plus
- Prior experience with facility management is a plus
- Strong communication and organizational skills
- Ability to multi-task
- Problem-solving skills, ability to take initiative and act proactively
Become a full-fledged clinical research professional with the support of a knowledgeable and professional team. You will develop a variety of skills while progressing with the company and contributing to our full-scale challenging projects.
For this position, PSI is not hiring individuals who require work visa for employment or continued employment now or anytime in the future.
We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3,000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.
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